Executive Assistant

Resilience. It’s one of the secrets to survival, both professionally and personally. It’s what’s gotten you to where you are, and it’s what will help define who you will become. Looking back at some of the toughest situations you’ve endured, you may have felt there was no other choice. It was a natural instinct. And while it’s true that resilience can come innately, it’s also a learned skill. Instead of leaving resilience up to chance, consider strengthening those muscles by choice. How can we lead a more resilient life, and lead a more resilient team, in the year to come?

A Core of Confidence

Everyone has an inner critic. Who do you compare yourself to, and why? Although comparison can create competition, which in turn can fuel achievement, it’s a balancing act. While constructive criticism can deter certain behaviors in the short-term, positive reinforcement is generally better for shaping new and lasting behavior. It’s also at the core of creating confidence.

As a leader, recognize that criticism doesn’t increase competency. You are simply sharing what not to do, instead of what to do. Imagine a child learning how to ride a bicycle. Which environment shapes a more confident future cyclist: pointing out each time they fell down, or pointing out what they did to stay up?

Confidence increases productivity and causes you to choose more challenging tasks, which makes you stand out amongst your peers. You naturally create a more cohesive workplace environment; confident people celebrate the accomplishments of others as opposed to insecure individuals who try to steal the spotlight and criticize others in order to prove their worth. Speaking first and often (a sign of high self-esteem) makes others perceive you as a leader. In fact, over-confident people are more likely to be promoted than those who have actually accomplished more.

A Fondness for Failure

Consider failures as beginnings, rather than endings. You’ve probably learned more from failures than any other source of wisdom. Teach yourself, and your team, to focus on the data and facts. Embrace failure’s value as a teacher, get curious about the information it provides, and be open to where it leads you next. You may even find you fail less when you don’t fear it.

Failure is either redirecting or reaffirming. If failure caused you to take a different path, it’s because you saw it heading towards a dead-end. If failure caused you to get back up and keep going, it reaffirms you are committed to a goal and it’s worth fighting for.

The Power of Purpose

We have the freedom to choose our actions, our profession, our financial needs, and the path of our life. Each day is not about what we have to do. It’s about what we get to do. Strength can come from the recognition that there is a bigger purpose, a desire to make a difference, and a need to have a higher meaning behind the choices we make.

Spend time focusing on this for yourself personally, and with those you lead. Some points to ponder:

• Who in my life do I care to impact the most? How specifically am I going to mentor and impact those individuals?
• What are five things I would put on my bucket list, and with whom would I want to experience them?
• What experiences am I most appreciative of in my life? How can I help others have that same experience?
• What moment in your life are you most proud of? How can you duplicate more of those moments?
• What, and who, am I thankful for today?

“The purpose of life is not to be happy. It is to be useful, to be honorable, to be compassionate, to have it make some difference that you have lived and lived well.”
– Ralph Waldo Emerson

The Steps for Success

Teach the importance of:

• Taking a deep breath.
• Taking another.
• Focusing on the next thing that needs to be done in order to keep going.

If you wake up suffocated by the list of things that need to get accomplished today, start with getting up and brushing your teeth. When you feel anxiety over an important deadline, make a list of things that need to be done and do just one of them. If your email inbox is exhausting, unsubscribe to a few distribution lists that you never signed up for. Stop longingly looking at pictures of other people’s photos on social media, and spend that time scrolling through your own pictures and cherished memories instead. Don’t focus on the big things. Start with the littlest and decide where to go from there. Take an action, any action. Manufacture your own momentum.

Have an appreciation for your history. What are some of the toughest things you’ve experienced? How did you get through them? You probably already know quite a bit about being resilient but haven’t stopped to admire it.

Remember: you’ve got this. The person who has gotten you through the toughest parts of your life is you.

 

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With all of the challenges of the past year, it seems that most of us are looking forward to turning over a new leaf in 2021. Now is the time to start thinking about what you want to accomplish in 2021. January is full of promise and opportunities as we all look to having a fresh start. Below are some tips to set and achieve your goals in the new year.

Think Carefully about Your New Year’s Resolutions

The first step is deciding what your goals for the year will be. The key is to be optimistic but not overly ambitious. If you choose a goal that requires more effort than you can or are willing to exert, you are setting yourself for certain failure. Choose a goal that is important and meaningful, otherwise you will struggle to find the motivation needed to progress towards its completion. If you have a difficult time coming up with a reasonable plan that will allow you to accomplish your goal, it may not be the right intention. The goal should be specific, realistic, and measurable.

Prioritize Your Resolutions

While many people fail to achieve their New Year’s resolutions because they choose unrealistic goals, others fail because they pick too many resolutions to manage. It is easier to accomplish goals if you concentrate on one goal at a time. When goal setting, think about what goal you have for yourself that means the most to you. It also helps to separate your larger, long-term goals into smaller goals. This can help ensure your plan doesn’t feel overwhelming.

Plan Ahead for Obstacles

Many people experience setbacks early on as they work towards their New Year’s resolutions, which cause them to become discouraged and give up. No matter who you are or what your goals are, you’re likely to encounter obstacles as you work to accomplish them. This is part of the process. Maintain a positive attitude when you experience setbacks and remind yourself that you can still achieve your goals in spite of hurdles. It also helps to predict what obstacles might occur so you can avoid them or have more time to prepare yourself to overcome them.

While New Year’s resolutions are notoriously hard to achieve, that doesn’t mean you can’t make the most of 2021 and accomplish your career goals for the year. As long as you choose goals that mean something to you, approach resolutions realistically, focus on one goal at a time, and plan ahead for setbacks, you can achieve your goals for the year.

 

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A mentor can be an invaluable source of knowledge and guidance, but finding the right mentor isn’t always easy, especially if your career is just starting out. Here are some of the top reasons having a good mentor is important, as well as some tips on how to find one.

Mentors Speed up the Learning Process

One of the biggest advantages of having a mentor is that it improves your ability to learn new skills and retain more knowledge. A good mentor will already have been in your position, so they are excellent source of knowledge. They may also have tips on how to learn necessary skills faster. A mentor can point out your blind spots and identify areas where you need to improve, which can also speed up the learning process.

Mentors Keep You More Engaged

A good mentor will be a source of support. Mentors can assist you in goal setting and provide you with the kind of encouragement you need to stay motivated. If you feel alone, you are more likely to give up or become disengaged. Mentors can keep you more focused and give you the inspiration and guidance you need to develop your skills and progress toward your career goals.

Identify Career Objectives

If you want to find the right mentor, first you have to understand what your long-term and short-term goals are. Once you know what you want your career to look like in the future, you can start to look for professionals who have experiences you can benefit from. The best goals are clear and specific. Set goals that are easily measurable and think about the goals you have for your mentorship. What knowledge do you seek to attain and what new skills do you wish to develop? These types of questions can allow you to effectively narrow down candidates for your mentor.

Look for Someone Who Thinks Differently Than You

The best mentors aren’t necessarily people who have similar personalities as you, or even do work that is similar to yours. In some cases, you might find a mentor who works in another department. Mentors who think differently than you can challenge you and help you expand your learning and communication styles. A mentor should push you outside of your comfort zone.

Finding the perfect mentor can fast-track your career in C-level support and allow you to grow professionally in ways you wouldn’t expect. They key is to understand what you want your mentor-mentee relationship to accomplish and connect with a mentor who will provide you with support and encouragement, while also challenging you.

 

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Procrastination is one of the worst habits you can have as an executive support professional, but it is also one of the most common. Though everyone does it to some degree, procrastination negatively affects focus, productivity, and performance. These four tips will help you overcome procrastination and become more efficient.

1. Understand Why You Procrastinate

If you want to beat your procrastination habit, first you have to understand why you tend to procrastinate in the first place. Start by thinking about what tasks you are most likely to avoid. Do you avoid tasks you find difficult or are you more likely to avoid tasks you find uninteresting? Do you avoid tasks when you’re feeling overwhelmed or anxious? Some people also procrastinate out of indecision. Once you understand why you procrastinate, you can start addressing the root of the problem.

2. Identify and Eliminate Distractions

Having a lot of distractions nearby can make procrastination much more tempting. What are your top distractions? Do you procrastinate by checking non-urgent emails? Do you play around on your phone or chat with colleagues? Once you identify major distractions, you can start to eliminate them. If you have trouble focusing when there are other people around you, for example, you can reduce the temptation to procrastinate by finding a quiet workspace away from others.

3. Be Realistic About Your Goals

One reason people procrastinate is because they feel overwhelmed by a task. This often occurs when a person has too much on their plate. Being realistic about goals and deadlines can make tasks more manageable and eliminate the feeling that you have to procrastinate to cope. You can make to-do lists and goals more attainable by prioritizing tasks by urgency and breaking large projects into smaller tasks.

4. Keep Yourself Accountable

To overcome procrastination, you also need to keep yourself accountable. One way to do this is to choose someone at work whom you trust to monitor your progress. Encourage your friends at work to call you out if they see you losing focus or putting off important tasks. Another way to keep yourself accountable to your goals related to procrastination is to give yourself rewards for accomplishing major tasks and projects on time.

Most people don’t procrastinate because they’re unorganized or lazy. Most procrastinators are hard workers who avoid tasks when they’re stressed or overwhelmed at work. Anyone can overcome this habit if they put their mind to it. The key is to figure out why you procrastinate in the first place, eliminate triggers, and reward better behavior.

 

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Success in C-level support is often determined by mindset. Professionals who believe in their own potential are more likely to progress in their career than professionals who doubt themselves or believe they aren’t capable of becoming better. The following tips will help you foster a growth mindset.

Practice Self-Reflection

In order to develop a growth mindset, it’s important to know who you are. Begin to understand as much as you can about your skills, talents, and challenges. This will give you a clearer idea of what areas can be improved upon and what talents are being underutilized in your current job that can still be tapped later. Self-reflection helps you gain insight into who you are and what you can become.

Embrace Your Ability to Change

It is common for people to believe that things like intelligence and personality are set it stone. In reality, most aspects of who you are can change if you put your mind to it. If you think your intelligence and capability are static, your focus is on proving your worth instead of on personal growth. Most qualities that define you are really just a starting point. By pushing yourself outside your comfort zone, gaining new experiences, and expanding your knowledge, you can change many aspects of yourself, including your personality, aptitude, and skillset.

Challenge Yourself

One of the main reasons people fail to grow in their professional life is from not challenging themselves enough. When you do the same kind of tasks every day, you become comfortable with the status quo. However, when you embrace new challenges, you often discover new talents you didn’t know you had. By taking on tasks that are outside your comfort zone, you also put yourself in situations that provide opportunities to learn.

Choose Feedback over Praise

Many professionals seek out praise in their work. While praise isn’t inherently bad, it can be an obstacle to growth. When you seek out praise, the tendency is to take on responsibilities with which you know you can excel and lean heavily into the talents you already have. However, it’s unlikely you will get smarter and more skilled by playing it safe. To grow, it’s essential to perform tasks you know will require effort on your part or even tasks that can lead you to instances of failure. Be open-minded about failure and seek out feedback. This is the only way to learn new skills and expand your capabilities.

When you cultivate a growth mindset, you have the ability to continuously gain new talents, improve your intelligence, and become a more valuable employee. To shift toward a growth mindset, you have to learn about your strengths and weaknesses, come to terms with your potential, challenge yourself every chance you get and embrace failure.

 

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