As the world moves toward remote work being normal, the demand for Administrative and Executive Assistants has skyrocketed. Administrative and Executive Assistants serve high-level officials (C-suite) such as a company’s CEO. They maintain project schedules, work in alignment with the company’s goals, and provide daily developments and frequent updates to the higher-ups.
Due to a shift towards remote assistance, administrative professionals can no longer sit outside the CEOs’ office or quickly step in for an update. The dynamics have changed quite drastically.
While working remotely can be challenging at times, here are some ways administrative professionals manage to work from home effectively.
Define Work-From-Home Hours
It’s easy for remote employees to lose track of time when working from the comfort of their homes. This is especially applicable to Executive Assistants working with busy CEOs who often work beyond office hours.
However, a professional work commitment demands prior settlement of working hours. That is why Executive Assistants define working hours and set availability and response times in advance.
Set-Up Regular One-on-Ones
CEOs usually don’t have time for daily one-on-ones. However, effective Administrative Assistants still set up quick daily huddles every morning to go over the day’s calendar and ask any questions they have. They may also schedule bi-weekly video calls to discuss the overall progress and updates.
Decide Communication Modes
Although email and messaging apps such as Slack and Zoom can fulfill basic communication needs, they may not always be effective in every scenario. For urgent needs, Administrative or Executive assistants set predefined modes of communication in order of priority and stick to them.
Computer-Savvy and Using the Right Tools
An ideal Administrative Assistant has a Bachelor’s degree and is well-versed in Microsoft Office, Google Suite, and calendar management. They may also use Trello, Basecamp, and Asana to organize, designate, and monitor tasks.
Executive Assistants deal with people who are constantly working on various projects daily. Therefore it’s also essential for an Administrative or an Executive Assistant to have project management skills to excel in their fields.
Dedicated Workspace
Working from home may provide flexibility, but it can compromise your focus and productivity. A vast majority of remote assistants have designated workspaces at home, allowing them to give undivided attention to work and focus on the tasks at hand without interruptions.
A successful career as a remote Administrative Assistant starts with finding the right recruiting agency. A seasoned recruiting agency provides excellent resources for Executive Assistant interview preparation and matches you with companies that align with your personal and professional goals.
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