Job ID: EB-1535772143

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ADDRESS:

Headquarters – Phelan Building

POSITION:

Senior Executive Assistant to CEO

HOURS:

Team works onsite Monday through Friday

ATTRACTIVE FACTORS:

• Be a part of an exciting, team-oriented environment
• CEO is warm with a sense of humor
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Great Union Square office space with a gym onsite, Bart accessible

KEY RESPONSIBILITIES:

• Act as the representative of the CEO to external and internal stakeholders, fostering a strong positive impression of the executive team
• Act as an extension of the CEO, exercising discretion in filtering meetings and setting priorities on a daily basis. You’ll know his schedule and what he’s thinking better than he does and also lead special projects on an as needed basis.
• Significantly reduce meeting and project overhead of the CEO by managing the calendar, protecting his time and setting priorities
• Lead special operations and team projects as needed

TOP KEYS FOR CLIENT:

• Previous/current experience working with VP or C-level executives at an early stage, fast growing startup
• Calendaring and Empathy: You can effectively manage multiple calendars with myriad competing priorities and conflicts
• Communication: You can clearly articulate what you’re thinking and feeling in writing and verbally
• Organization: You naturally gravitate toward building systems that stand the test of time
• Startup Ready: You have a reason to be here and can make sacrifices for something uncertain
• Founder Juice: New ideas come from you, you build it yourself or annoy everyone until it’s done 😉
• Has a technical background / education / experience with technical companies

JOB ID: EB-1473873703

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POSITION:
EA to Founder

ADDRESS:
San Francisco
(in person 5 days)

ATTRACTIVE FACTORS:

• Leading public markets, AI-focused investment firm
• Collaborate directly with AI industry leaders and researcher at the frontier of the technology
• Be one of the first employees of a cutting-edge firm in a period of rapid growth

RESPONSIBILITIES:

• Manage personal and professional communications, scheduling
• Develop and update CRM to maintain key relationships in the financial and AI communities
• Oversee travel for team – quarterly trips to NY and additional trips to Asia, London, etc.
• Organize exclusive dinners/events/meetings with leaders in the AI community
• Founder has chronic health issues with very strict dietary restrictions so this person must always take that into consideration when managing travel (listing restaurants he can eat at).

MUST HAVES:

• Entrepreneurial spirit, willingness to be resourceful and help wherever needed as a member of a small, fast-paced team
• Strong attention to detail is critical—must be fast and precise
• Must be highly contentious—able to oversee small but important details such as dietary restrictions
• Exceptional judgment in handling sensitive and confidential information
• The ideal candidate will act as an external operating system for Founder

JOB ID: EB-5991643927

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REPORTS TO 

Director Administration

ATTRACTIVE FACTORS 

• Join a growing company (160 employees worldwide, 80 in SF)
• The ability to truly “do well by doing good”; indeed, we really are changing the world
• An opportunity to help build a cutting edge, values-driven organization that is leading the Resource Revolution and redefining the economics of distributed, sustainable infrastructure
• The integration of our values – integrity, collaboration, excellence, intellectual honesty, and accountability – at all levels and with our many stakeholders
• An opportunity for entrepreneurship and leadership in building out and managing the company’s operational infrastructure and the teams to support it
• A commitment to your professional development, ongoing learning opportunities, and overall growth as a person
• The ability to work with a team with decades of collective experience financing and managing billions of dollars of sustainable infrastructure, leading successful startups, and growing great people
• Competitive pay and benefits
• 100% covered medical for employees and dependents
• 401K + Matching program
• Cell phone stipend
• Equity program

KEY RESPONSIBILITIES 

• Provide high-touch executive support for the CEO/Co-Founder through all modes of communication with internal and external stakeholders, including investors, business partners, and additional ELT members.
• Heavy scheduling across multiple time zones and ability to proactively independently and efficiently own Executives’ calendars.
• Act as the Board and Sub Committee liaison, perfecting PowerPoint decks, booking logistics and onsite services, and maintaining ownership of meeting cadence, minutes, and actionable items.
• Complete annual company calendar planning to highlight company holidays, Board dates, retreats, internal events, and more
• Planning and logistics for ELT offsites, conferences, and planning meetings from inception to completion.
• Be a gatekeeper and triage email inboxes and internal correspondences while remaining unflappable, diplomatic, and approachable.
• Quickly arrange travel, both domestic and international, and be able to change it in a heartbeat. Cultivate relationships throughout the company, serving as a tactful facilitator between the Executive Team and the broader company while maintaining discretion.
• Organize the executives you support, ensuring they are where they need to be, anticipating their needs, and reducing their cognitive load wherever possible.
• Own essential projects that require creativity, leadership, and a willingness to “figure it out.”
• Exercise impeccable judgment, showing great attention to details and preferences.
• A candidate who would like to help build a cutting-edge, values-driven organization leading the Resource Revolution and redefining the economics of distributed sustainable infrastructure.

TOP KEYS FOR CLIENT 

• Bachelor’s degree and minimum 6-8 years of 1:1 C-level administrative support, specifically in a fast-paced and scaling environment, is required.
• Demonstrated ability and willingness to acquire new competencies and accept new challenges continuously.
• Strong technical competency, specifically with MS Office Suite, including Excel and PowerPoint.
• Ability to thrive in dynamic work environments; agility and flexibility in response to changing priorities and needs and supporting a team mentality.
• Exceptional project management, organizational, and detailed planning skills with the
• ability to work on multiple objectives with tight deadlines.
• Ability to work independently and exercise discretion in handling confidential information.
• Outstanding communication and interpersonal skills, including empathy, intuition, and
• listening, with a demonstrated ability to work effectively in a cross-functional team.
• Excellent organizational and self-management capability.
• Ability to rapidly learn new concepts with minimal formal instruction.
• High self-awareness and humility, with excitement about confronting uncomfortable
• situations or new challenges. With intellectual agility and curiosity, problem-solving is your default mode.
• Entrepreneurial spirit: flexibility, comfort with risk and the unknown, recognition that we’re never going to be perfect and that “perfect can be the enemy of the good.”