Be Excited to Come to Work!

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POSITION:

Executive Assistant

ATTRACTIVE FACTORS:

  • Office is based in SF’s Union Square
  • Firm is the best of the best in the space, well respected in the industry
  • Work on interesting projects
  • Be trusted and have autonomy in your work
  • Tight-knit environment with a strong team culture and emphasis on cross collaboration
  • Co-founders of the firm are complementary and down to earth
  • Gain exposure to the venture capital/hedge fund industry
  • Unlimited PTO
  • Generous benefits: 100% Covered Medical, Dental, Vision Insurance & Life Insurance
  • Firm will reimburse transportation to work (Uber within city or parking spot near office)
  • Catered lunch daily + fully stocked kitchen
  • Work/life balance
  • Be rewarded for your contributions
  • Join a team that comes to work excited every day!

KEY RESPONSIBILITIES:

  • Play the role of gatekeeper for the executive — fielding calls, first communication stop, managing diary
  • High degree of professionalism and exercising strong judgment and discretion with confidential information
  • Communicate with both internal and external parties with a high level of professionalism and diplomacy
  • Strategic and proactive management of complex and varying day-to-day schedules, using Google Calendar
  • Heavy travel coordination — air, ground, hotel and all accommodations
  • Working cross-functionally and with other executive assistants
  • Performing an extensive array of core administrative tasks (e.g., preparing meeting materials, contributing to our internal database, chasing down signatures) and ad hoc special projects
  • Planning and executing both internal and external meetings and events
  • Helping provide candidates interviewing for roles with a smooth interview experience

TOP KEYS FOR CLIENT:

  • Bachelor’s degree and relevant work experience — ideally direct executive admin support with experience supporting multiple leaders
  • Evidence of grit: the ability to adapt and overcome in rapidly changing situations
  • Excellent written and oral communication; diplomatic and professional demeanor at all times
  • Fluent in Google office platforms and Microsoft Office, with a proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks
  • High levels of integrity and discretion
  • Exceptional team player; people-oriented
  • Extreme open-mindedness
  • Great listening skills
  • Clear and concise communication, in both 1:1 and public settings
  • Precise attention to detail
  • Empathy toward the concerns of others, both within and outside Paradigm
  • Adaptability in rapidly changing circumstances
  • Highly curious; fast learner
  • Interest in frontier technologies and crypto markets

JOB ID: GIS2022VW

Unique and Exciting Leadership Opportunity

By |

Position:

Executive Assistant

Schedule:

Flexible hybrid, must be based in Bay Area

Attractive Factors:

  • Flexible remote working and PTO
  • Medical, dental and vision (99% covered for employee and dependents)
  • FSA, HSA, Life Insurance and Disability Insurance available free of charge
  • 401K match (100% of first 3%, total of 4.5%)
  • Free lunch and snacks in office
  • Gym in building with complimentary fitness classes + yoga classes
  • Employee education programs. (tax and financial management workshops, continuing education stipend)
  • Commuter benefits
  • $100/mo stipend for phone and internet
  • $500 stipend for office equipment
  • Growth minded company culture and motivated, tight-knit team!

Key Responsibilities:

  • Heavy and complex calendar management to ensure that CEO’s time is effectively managed
  • Coordinate high volume of domestic and international travel arrangements while using independent judgment on priorities
  • Interface with the CEO’s contacts on her behalf, including investors, board members, senior executives, and employees at all levels of the organization
  • Assist CEO with high-level personal tasks such as filling prescriptions, coordinating events, and booking travel arrangements (including pet travel accommodations)
  • Lead and manage special projects on behalf of the CEO as they arise
  • Provide input and suggestions for continuous improvements in processes, culture, client experience, and other areas
  • Inform CEO of any pending problems, issues or concerns and proactively resolve or recommend solutions
  • Ensure CEO is prepared for all meetings and events, and assist with preparation of presentation materials in a logical organized way; keep CEO on track on a daily basis
  • Find new and efficient ways to create and maintain systems and processes to help maximize CEO’s time
  • Act as leader, role model and mentor to other administrative professionals
  • Support internal and external event-related activities as needed, including researching venues, organizing catering, managing invite lists, and other related items.
  • Adhere to all related regulatory and privacy requirements
  • Perform other duties & responsibilities as required or assigned

Top Keys for Client:

  • 5+ years of Executive Assistant experience supporting C-Level Executives
  • Bachelor’s Degree strongly preferred
  • Experience interacting with high-level Executives and diverse individuals
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Excellent organizational and critical thinking skills with strong attention to detail and the ability to address multiple priorities and deadlines
  • Excellent intuition and judgment as you are an extension of the CEO
  • Excellent communication skills and comfort drafting emails, talking points for speeches, etc.
  • Superior working knowledge of the G-suite and Microsoft Office suite of products with an advanced understanding of Word, PowerPoint, and Outlook
  • Ability to discern between information to determine underlying issues, urgency of requests and impact of information provided
  • Willingness to learn new things and ability to grasp new concepts quickly
  • Must possess the ability to demonstrate a high level of professionalism and confidentiality.
  • Extremely flexible and enthusiastic about change. Positive attitude and ability to maintain composure under stress.
  • Excellent time management skills
  • Flexibility in a fast-paced, ever-changing environment
  • Excellent judgment and tact when dealing with sensitive issues/situations and the ability to maintain confidentiality

JOB ID: GIS2022L1