JOB ID: EB-6757698751

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ADDRESS

Sacramento Street

San Francisco

POSITION

Executive Assistant to Founder & CEO

ATTRACTIVE FACTORS

• Be a part of an exciting, creative and team-oriented environment
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Opportunity to interface/interact with high-profile and interesting individuals
• Option to attend interesting industry events
• Medical insurance/PPO Plan (some coverage paid), 401k plan (employee contribution), PTO- paid time off

KEY RESPONSIBILITIES

We are seeking an exceptional Executive Assistant to support our Founder & CEO with day-to-day executive level operations including calendar management, client meeting preparation, systems administration, and special projects. This is a fast-paced position that requires excellent communication skills, accurate attention to detail, strong organizational skills, and a high level of confidentiality.

In this role, you will serve as a trusted business partner who can master high volume logistics, enjoy keeping multiple things moving at once, and create order with a calm head and a positive attitude.

• Daily monitoring of the CEO’s inbox, managing draft email correspondence, and responding on behalf of the CEO
• Strategically and efficiently communicate email and phone correspondence to the CEO with a sense of urgency, via the company’s preferred voice memo application
• Manage and coordinate all professional and personal appointments, proactively scheduling meetings while maintaining strict calendar integrity and optimizing time management
• Act as a fast and dependable conduit between the CEO, staff, clients, vendors, and contacts Serve as an all-around gatekeeper to the CEO’s time with respect to priorities, goals, and objectives
• Manage travel, including the creation of detailed itineraries and all travel related logistics Manage medical bill payments, invoice tracking and reimbursements
• Monitor and distribute office mail and package deliveries
• Complete errands as needed
• Proactively coordinate team members, clients, and vendors for meetings, tasks, and deadlines
• Prepare and maintain various reports, documents, and files for internal and external audiences with attention to accuracy and detail
• Work closely with the Business Development, Marketing, and Accounting teams to manage tracking documents & communication, as well as coordinate initiatives
• Work cross-functionally to maintain the organization’s calendar with upcoming installations, events, presentations, and holidays

TOP KEYS FOR CLIENT

• 5 to 7 years as an Executive Assistant
• Bachelor’s Degree
• 3 to 5 years of experience working in a fast-paced environment
• Proficiency in Microsoft Office Suite, social media applications, and familiarity with project management software
• Ability to solve minor technical issues and/or work with IT support
• A strong work ethic, emotional intelligence, patience, and a positive attitude
• Excellent verbal and written communication
• Superior organizational skills, proactivity, integrity, confidentiality, and follow-through on tasks
• Ability to prioritize timely responsiveness with flexibility outside of regular business hours
• Attention to detail, ability to learn quickly, strong initiative, and a passion for managing many moving pieces in a fast-paced environment
• An interest in interior design and adjacent industries
• A passion for helping and supporting others
• Familiarity with managing social media accounts; Instagram, Facebook, LinkedIn

JOB ID: EB-1031385938

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JOB ID: EB-1719688355

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ADDRESS

4 Embarcadero Center

San Francisco

POSITION

Executive Assistant

HOURS:

Onsite in San Francisco 5 days a week

ATTRACTIVE FACTORS

• Beautiful office located at Four Embarcadero Center
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Discretionary bonus
• Overtime
• 401k match
• Excellent medical, dental and vision benefits
• In office coffee cart Monday morning
• Firm wide lunches on Monday
• On-site gym

KEY RESPONSIBILITIES

• Direct Support to three Executive professionals, including a Managing Partner, a Managing Director, and the Head of Investor Relations (IR).
• Proactive Calendar Management: day-to-day scheduling, resolving conflicts, rescheduling to accommodate ever-changing priorities, high volume of emails and scheduling tasks.
• Will provide light personal assistant (PA) support as needed.
• The head of IR is client-facing, often meeting with investors; this role includes greeting guests and creating a professional, welcoming environment.
• Manage a high volume of responsibilities and prioritize time-sensitive tasks with limited supervision in a fast-paced working environment.
• Maintain a discreet and professional manner while adhering to the Firm’s core values and principles.

TOP KEYS FOR CLIENT

• Exceptional multitasking abilities and an excellent attention to detail with zero-defect output; strong organizational abilities with the capacity to manage multiple priorities and deadlines.
• Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
• A collaborative and flexible approach to work, with the ability to thrive in a fast-paced, dynamic environment.
• Role requires humility, openness to learning, and a willingness to adapt to existing company culture.
• Ideal candidate will be reliable, steady, and drama-free — able to come in, do the job, and avoid creating disruption.
• Highly motivated, self-driven and solution oriented.
• Strong emotional intelligence and ability to diplomatically navigate complex situations.
• Positive attitude; no task too big or too small.
• Assist with the daily operations of the office as needed.
• Take on various projects outside the EA role as they arise.

Job ID: EB-1535772143

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ADDRESS:

Headquarters – Phelan Building

POSITION:

Senior Executive Assistant to CEO

HOURS:

Team works onsite Monday through Friday

ATTRACTIVE FACTORS:

• Be a part of an exciting, team-oriented environment
• CEO is warm with a sense of humor
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Great Union Square office space with a gym onsite, Bart accessible

KEY RESPONSIBILITIES:

• Act as the representative of the CEO to external and internal stakeholders, fostering a strong positive impression of the executive team
• Act as an extension of the CEO, exercising discretion in filtering meetings and setting priorities on a daily basis. You’ll know his schedule and what he’s thinking better than he does and also lead special projects on an as needed basis.
• Significantly reduce meeting and project overhead of the CEO by managing the calendar, protecting his time and setting priorities
• Lead special operations and team projects as needed

TOP KEYS FOR CLIENT:

• Previous/current experience working with VP or C-level executives at an early stage, fast growing startup
• Calendaring and Empathy: You can effectively manage multiple calendars with myriad competing priorities and conflicts
• Communication: You can clearly articulate what you’re thinking and feeling in writing and verbally
• Organization: You naturally gravitate toward building systems that stand the test of time
• Startup Ready: You have a reason to be here and can make sacrifices for something uncertain
• Founder Juice: New ideas come from you, you build it yourself or annoy everyone until it’s done 😉
• Has a technical background / education / experience with technical companies

JOB ID: EB-5991643927

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REPORTS TO 

Director Administration

ATTRACTIVE FACTORS 

• Join a growing company (160 employees worldwide, 80 in SF)
• The ability to truly “do well by doing good”; indeed, we really are changing the world
• An opportunity to help build a cutting edge, values-driven organization that is leading the Resource Revolution and redefining the economics of distributed, sustainable infrastructure
• The integration of our values – integrity, collaboration, excellence, intellectual honesty, and accountability – at all levels and with our many stakeholders
• An opportunity for entrepreneurship and leadership in building out and managing the company’s operational infrastructure and the teams to support it
• A commitment to your professional development, ongoing learning opportunities, and overall growth as a person
• The ability to work with a team with decades of collective experience financing and managing billions of dollars of sustainable infrastructure, leading successful startups, and growing great people
• Competitive pay and benefits
• 100% covered medical for employees and dependents
• 401K + Matching program
• Cell phone stipend
• Equity program

KEY RESPONSIBILITIES 

• Provide high-touch executive support for the CEO/Co-Founder through all modes of communication with internal and external stakeholders, including investors, business partners, and additional ELT members.
• Heavy scheduling across multiple time zones and ability to proactively independently and efficiently own Executives’ calendars.
• Act as the Board and Sub Committee liaison, perfecting PowerPoint decks, booking logistics and onsite services, and maintaining ownership of meeting cadence, minutes, and actionable items.
• Complete annual company calendar planning to highlight company holidays, Board dates, retreats, internal events, and more
• Planning and logistics for ELT offsites, conferences, and planning meetings from inception to completion.
• Be a gatekeeper and triage email inboxes and internal correspondences while remaining unflappable, diplomatic, and approachable.
• Quickly arrange travel, both domestic and international, and be able to change it in a heartbeat. Cultivate relationships throughout the company, serving as a tactful facilitator between the Executive Team and the broader company while maintaining discretion.
• Organize the executives you support, ensuring they are where they need to be, anticipating their needs, and reducing their cognitive load wherever possible.
• Own essential projects that require creativity, leadership, and a willingness to “figure it out.”
• Exercise impeccable judgment, showing great attention to details and preferences.
• A candidate who would like to help build a cutting-edge, values-driven organization leading the Resource Revolution and redefining the economics of distributed sustainable infrastructure.

TOP KEYS FOR CLIENT 

• Bachelor’s degree and minimum 6-8 years of 1:1 C-level administrative support, specifically in a fast-paced and scaling environment, is required.
• Demonstrated ability and willingness to acquire new competencies and accept new challenges continuously.
• Strong technical competency, specifically with MS Office Suite, including Excel and PowerPoint.
• Ability to thrive in dynamic work environments; agility and flexibility in response to changing priorities and needs and supporting a team mentality.
• Exceptional project management, organizational, and detailed planning skills with the
• ability to work on multiple objectives with tight deadlines.
• Ability to work independently and exercise discretion in handling confidential information.
• Outstanding communication and interpersonal skills, including empathy, intuition, and
• listening, with a demonstrated ability to work effectively in a cross-functional team.
• Excellent organizational and self-management capability.
• Ability to rapidly learn new concepts with minimal formal instruction.
• High self-awareness and humility, with excitement about confronting uncomfortable
• situations or new challenges. With intellectual agility and curiosity, problem-solving is your default mode.
• Entrepreneurial spirit: flexibility, comfort with risk and the unknown, recognition that we’re never going to be perfect and that “perfect can be the enemy of the good.”