JOB ID: EB-6757698751
Send your resume to info@insearchsf.com with the job ID
ADDRESS
Sacramento Street
San Francisco
POSITION
Executive Assistant to Founder & CEO
ATTRACTIVE FACTORS
- Be a part of an exciting, creative and team-oriented environment
- Work alongside very bright, enthusiastic people who are passionate about what they do
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Opportunity to interface/interact with high-profile and interesting individuals
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Option to attend interesting industry events
- Medical insurance/PPO Plan (some coverage paid), 401k plan (employee contribution), PTO- paid time off
KEY RESPONSIBILITIES
We are seeking an exceptional Executive Assistant to support our Founder & CEO with day-to-day executive level operations including calendar management, client meeting preparation, systems administration, and special projects. This is a fast-paced position that requires excellent communication skills, accurate attention to detail, strong organizational skills, and a high level of confidentiality.
In this role, you will serve as a trusted business partner who can master high volume logistics, enjoy keeping multiple things moving at once, and create order with a calm head and a positive attitude.
- Daily monitoring of the CEO’s inbox, managing draft email correspondence, and responding on behalf of the CEO
- Strategically and efficiently communicate email and phone correspondence to the CEO with a sense of urgency, via the company’s preferred voice memo application
- Manage and coordinate all professional and personal appointments, proactively scheduling meetings while maintaining strict calendar integrity and optimizing time management
- Act as a fast and dependable conduit between the CEO, staff, clients, vendors, and contacts Serve as an all-around gatekeeper to the CEO’s time with respect to priorities, goals, and objectives
- Manage travel, including the creation of detailed itineraries and all travel related logistics Manage medical bill payments, invoice tracking and reimbursements
- Monitor and distribute office mail and package deliveries
- Complete errands as needed
- Proactively coordinate team members, clients, and vendors for meetings, tasks, and deadlines
- Prepare and maintain various reports, documents, and files for internal and external audiences with attention to accuracy and detail
- Work closely with the Business Development, Marketing, and Accounting teams to manage tracking documents & communication, as well as coordinate initiatives
- Work cross-functionally to maintain the organization’s calendar with upcoming installations, events, presentations, and holidays
TOP KEYS FOR CLIENT
- 5 to 7 years as an Executive Assistant
- Bachelor’s Degree
- 3 to 5 years of experience working in a fast-paced environment
- Proficiency in Microsoft Office Suite, social media applications, and familiarity with project management software
- Ability to solve minor technical issues and/or work with IT support
- A strong work ethic, emotional intelligence, patience, and a positive attitude
- Excellent verbal and written communication
- Superior organizational skills, proactivity, integrity, confidentiality, and follow-through on tasks
- Ability to prioritize timely responsiveness with flexibility outside of regular business hours
- Attention to detail, ability to learn quickly, strong initiative, and a passion for managing many moving pieces in a fast-paced environment
- An interest in interior design and adjacent industries
- A passion for helping and supporting others
- Familiarity with managing social media accounts; Instagram, Facebook, LinkedIn