JOB ID: EB-1819073060
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POSITION
Executive Assistant
HOURS:
4 days in office (WFH Fridays)
ATTRACTIVE FACTORS
- Be a part of an exciting, team-oriented environment with people who enjoy each other’s company
- Work alongside very bright, enthusiastic people who are passionate about what they do
- Opportunity to interface/interact with high-profile, interesting clients
- Be a culture creator, plan fun events with the EA team
- Gorgeous office with an amazing view
KEY RESPONSIBILITIES
- Heavy scheduling/calendar management and general support for 1 investment partner and 2 deal-team principals; anticipating needs and supporting with general meeting prep, daily schedule maintenance
- Coordination and agenda setting for board meetings and weekly deal team meetings to review the investment pipeline
- Ownership of the CRM module, Deal Cloud management (including, spearheading updates, and interacting with the vendor)
- Prepare communications for executives to sign, become an accountability partner to the executives by helping them prioritize their time, recommending key activities that should focus on, and providing consistent feedback.
- Domestic/international travel arrangements
- Be an extension of the executives; liaise with high-profile clients
- Demonstrate superior attention to detail in all areas of responsibility
- Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars
- Ad hoc project support
- Handle various office management responsibilities.
TOP KEYS FOR CLIENT
- Demonstrable ability to develop, build and maintain relationships with limited partners, bankers, and other financial professionals
- Good judgment, excel at project management, ‘think on their feet’, doesn’t hesitate to take ownership and possesses excellent organizational skills, as well as a “can do, will do” attitude.
- Excellent verbal & written communication skills; must present ideas with precision, passion, and conviction
- Must be a comfortable & extremely competent writer and articulate speaker/presenter
- Maturity, polish, and personal presence of the highest level; must be able to effectively interface with sophisticated prospects and clients
- Ability to think strategically while efficiently managing operational details
- Ability to plan, organize, and execute on a plan
- A hard working, results-oriented self-starter who doesn’t hesitate to ask questions
- Demonstrated ability to make good decisions on important issues
- Organized, thorough and extremely detail oriented
- A highly responsive individual (i.e., promptly answers to all inquiries)
- Demonstrated ability to prepare communications on behalf of an executive
- Strong proficiency w/MSFT office – Excel and PowerPoint required – as well as DealCloud and Concur
- Strong database management skills
- Egoless, with a roll-up-the-sleeves attitude
- Unquestioned integrity including ability to utilize good judgment w/company credit cards
- A team-oriented individual who works collaboratively in a high-performance environment and can foster strong internal working relationships across all levels of the organization
- Minimum of 5 years of experience working in a private equity firm | hedge fund | VC firm | family office, or other similar financial institution in an administrative or executive administrative role