JOB ID: EB-3260904098
Send your resume to info@insearchsf.com with the job ID
ADDRESS:
San Francisco, CA 94107
POSITION:
Executive Assistant to CEO
HOURS:
2-3 days/week onsite as needed
INTERVIEW PROCESS:
1st : Interview with Recruiter and Operations Manager, Growth
2nd: Interview with Technical Assistant and EA
3rd: Onsite interview with CEO
4th: Zoom interview with Advisor, Board Member
ATTRACTIVE FACTORS:
- Be a part of an exciting, fast-paced team-oriented environment
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Work alongside very bright, enthusiastic people who are passionate about what they do
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Be a hands-on strategic partner with a valued voice
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Work closely with a legendary VC advisor
THE ROLE:
Looking for an extraordinary Executive Assistant to be a multiplier to our CEO. As a key partner to the CEO, you will serve as a trusted confidant, strategic advisor, and efficient gatekeeper. Your role will encompass traditional administrative duties such as calendar management, travel coordination, and project oversight, but it will also require a unique blend of empathy, adaptability, and proactive problem-solving.
KEY RESPONSIBILITIES:
- Skillfully manage fluid priorities with grace and ease
- Draft communication and meeting agendas on behalf of the CEO
- Attend meetings with CEO, capturing notes and tracking action-items
- Manage calendars, schedule and arrange logistics for meetings and conference calls
- Propose and implement new administrative processes and problem solve in support of organizational effciency
- Make travel and accommodation arrangements
- Own and manage projects that require good judgment, strong analytical skills, and effective communication
- Organize and coordinate leadership team offsites and events
- Process expense reports
TOP KEYS FOR CLIENT:
- Proven success supporting a CEO, ideally in a fast-paced tech startup environment
- Track record serving as the primary liaison for all Board members and Executives
- Exceptional verbal and written communication and interpersonal skills
- Meticulous attention to detail and accuracy
- Ability to thrive in a fast-paced and dynamic work environment while maintaining composure
- Proficiency with Google Apps, expense reporting tools, travel planning, video conferencing and instant messaging platforms (Navan, Zoom, Meets, Slack, ChatGPT)
- Ability to quickly learn and adapt to new processes, programs and tools
- Ability to think outside the box and come up with creative solutions
- High tolerance for and ability to problem solve in ambiguous situations