Executive Assistant

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Job Id:EB-1875922228
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• Heavy Scheduling/calendar management and general support for the team anticipating needs and supporting with general meeting prep, daily schedule maintenance
• Produce and process correspondence: Determine appropriate disposition or priority for professional’s attention. Compose a response for signature, as required.
• Handle all information confidentially.
• Gatekeeper of professional’s time and access
• Act as a liaison between professionals and “the world,” including portfolio company management teams.
• Arrange and coordinate business and personal travel
• Support with expense reporting
• Demonstrate superior attention to detail in all areas of responsibility
• Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars
• Prepare expense reports
• Responsible for all document flow (in/out boxes, faxing, copies, FedEx, etc.)
• Create and maintain files for professionals, including “deal files.”
• Ensure professionals tools (i.e. computer, laptop, phone, etc) are in good working order by coordinating with MIS department
• Maintain contacts databases for professionals
• Ad hoc project support

Personal Responsibilities
• Arrange family travel, as requested
• Run errands, as requested

General Office Responsibilities:


• Primary back-up to KED
• Cover front desk as requested for breaks, etc.

• Ability to work with many different groups of people, all with varying agendas
• Understands the sensitivity of confidential information and documents
• Must be able to respond to variable workflow and maintain composure in a high-pressure environment.
• Excellent written and verbal communication skills with the ability to exercise tact, good judgment and diplomacy in dealing with management and the public.
• Extensive domestic and international travel experience.
• Regular, reliable attendance and punctuality. Flexibility to come in early or stay late on short notice, if requested. Must back-up the administrative team and provide coverage for other professionals when required.
• Detailed oriented, accountable and learns from mistakes .
• Experience in working in corporate and family office environment (personal travel, personal expenses/business ventures).
• Accepts criticism well, easy going personality, likable, not uptight, “thick skin”, hard to rattle.
• Strong organizational and people skills.
• Has a track record of loyalty and confidentiality with prior employers.
• Available, but must have defined boundaries.
• Able to anticipate needs and act upon requests independently

Executive Assistant

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Execution, Administration, and Coordination 

  • Serve as primary contact for the executives
  • Monitor heavy and fluctuating calendar, e-mails, and flow of communication
  • Plan ahead and coordinate special projects for executives as requested
  • Maintain accountability and accept responsibility for daily activities reporting to executive on status of all activities, requests, and open items

Communication and Information Management 

  • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
  • Greet executives’ visitors and ensure their comfort
  • Detail Management/Coordination
  • Produces work that is thorough and meticulous; attend to all necessary details; deliver timely results in all areas including:
    • Correspondence
    • Travel arrangements
    • Expense management
    • Meetings, agenda times, participants’ confirmation
    • Calendar coordination and cross-checking of facts
    • Coordination with other team members
    • Outlook contact database


  • Handle planning logistics for domestic and international trips using the Firm’s contracted travel agency
  • Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
  • Monitor executives’ calendars and anticipate where conflicts might
  • Schedule and coordinate meetings and executive events
  • Facilitate the successful implementation of projects initiated by executive and/or office manager


  • Be part of a rapidly growing firm and team
  • Strong pipeline of large funds
  • Stability of firm
  • Work/life balance; flexible hours
  • 3 weeks of vacation to start
  • Volunteer opportunities
  • Breakfast and lunch provided
  • FSA
  • Continuing Education and Professional Development classes offered


  • Five plus years’ experience in a similar role; with high-level executives
  • College degree preferred
  • Financial industry knowledge highly desirable
  • Excellent writing, editing, and verbal communication skills
  • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
  • Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in a professional manner
  • Superior time management skills; critical thinker with strong attention to detail
  • Able to manage highly sensitive, confidential information with complete discretion
  • Critical thinker with sound judgment
  • Acts as a solution provider; think “outside the box”
  • Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes
  • Self-motivated; proactively identify areas for improvement to better streamline team workflow
  • Team player capable of working in a way that reflects the firm’s core values and principles
  • Ability to manage a high volume of work and prioritize tasks and projects according to what is most time sensitive with minimum supervision
  • Openness to suggestions, willingness to embrace feedback and constantly look for ways to improve processes