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Executive Assistant

Job Id: EB-2124728146

Send your resume to info@insearchsf.com with the job ID

 

IN THIS ROLE YOU WILL

 

  • Maintain an accurate and detailed personal and professional calendar for the SVP Portfolio Growth & Operations, manage and log incoming scheduling requests, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Prioritize the SVP Portfolio Growth & Operations’ tasks and projects daily, monitor all emails, documents, or materials requiring input and/or approval
  • Screen all communications to the SVP Portfolio Growth & Operations, with a particular focus on email management
  • Organize internal and external meetings for the SVP Portfolio Growth & Operations, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes
  • Collaborate with other executive assistants to successfully coordinate schedules across teams
  • Manage all travel arrangements and reservations for SVP Portfolio Growth & Operations
  • Review and submit expense reports for the SVP Portfolio Growth & Operations
  • Provide special project support to the SVP Portfolio Growth & Operations

 

WHAT WE NEED FROM YOU

 

  • Professionalism and Discretion: You maintain a high degree of discretion in all aspects of work and display courtesy and professionalism in all interactions and with all contacts. You manage difficult and/or sensitive situations effectively and appropriately. This is a fun role but one that requires a great deal of time and a substantial commitment to ensure everything is organized, moving forward and on time
  • Action orientated: You enjoy working hard. You are action oriented and full of energy for the things that you see as challenging and are not fearful of acting with baseline information and filling in as necessary
  • Attitude: We are a collaborative and supportive organization, where you will be expected to maintain a positive attitude and calm demeanor. You operate with the highest levels of honesty and integrity

 

EXPERIENCE

  • At least 3 years of experience providing high-level executive support
  • Advanced proficiency in Google Suite (Slides, Docs, Sheets), Microsoft Office and Apple Products
  • Exceptional verbal and written English communication skills – email, phone and in person
  • Extremely detail oriented and able to successfully multitask – ability to manage multiple projects with conflicting deadlines
  • Ability to work with high-profile individuals externally and collaborate internally
  • Ability to work well under pressure and tight deadlines
  • Ability to work well in a fast-paced environment
  • Ability to consistently apply good judgment and make good and responsible decisions
  • Knowledge of and interest or experience in beauty, fashion, health and wellness, travel and/or tech a strong plus

 

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