Senior Executive Assistant to Managing Partner

JOB ID: EB-5004325000

Send your resume to [email protected]

ADDRESS:

Redwood City, CA 94063

POSITION:

Senior Executive Assistant to Managing Partner

HOURS:

hybrid 4 days a week in the Redwood city office

(2-3 times a month in San Francisco office as needed)

ATTRACTIVE FACTORS

Kind, professional team and collaborative environment
Offices are walking distance to Cal Train
Firm invests in exciting portfolio companies, from AI to gaming and rockets
Supportive EA team
Monthly events (paint & sip, Napa trip, happy hours, etc.)
Young, friendly office
Business casual
Free lunches and breakfast
Great benefits and bonuses (Bonus would be 12% + $500 bonus paid out each time Bessemer has liquidity event that pays out $50M or more)
Generous profit-sharing retirement plan where they deposit 10% of total cash comp
Up to $5250 in reimburse per year for professional development funds.

RESPONSIBILITIES:

Provide administrative support to principal, maintaining a complex calendar, requiring coordination with executives, partners, EAs, and external stakeholders.
Manage travel arrangements and logistics.
Assist in the coordination of internal and external guests visiting the Redwood City office.
Identify, prioritize and resolve issues in a proactive manner as well as possess an ability to preemptively foresee the needs of the supported team.
Demonstrate the capability to multitask while keeping composure and being flexible with competing priorities.
Strong attention to detail while managing multiple priorities and responsibilities.
Work effectively and cooperatively with other administrative professionals to achieve shared goals.
Find new and efficient ways to create work processes to help maximize the team’s time.
Manage all expenses for your team members in a timely manner.
Drive and manage ad hoc projects as needed while effectively managing priorities.
Commitment to work in our Redwood City office 3-4 days a week (and 2-3 times a month in our San Francisco office as needed) to foster collaboration and ensure consistent engagement with team members and organizational goals.
Flexibility to work from home 1-2 days a week, particularly when the Managing Partner is not in the office.
Help with some aspects of the personal responsibilities of the Managing Partner will be required.
Maintain confidentiality in all aspects of third party and staff information.

KEY REQUIREMENTS:

7+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role.
“Underdog” mentality, a team player that has the ability to persevere in the face of adversity. – Background in managing a team with multiple geographic locations and time zones, in a hybrid working environment preferred.
Extraordinary organizational and communication skills.
Proven ability to consistently and positively contribute in a high-paced, and changing environment.
Advanced computer proficiency and working knowledge of Microsoft Office and Google
Workspace. Knowledge of new collaborative technologies (e.g., Slack, Notion, Salesforce, etc.) is preferred.

PERSONAL CHARACTERISTICS: