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Executive Personal Assistant

JOB ID: EB-9348653700

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COMPANY

Confidential Family Office – San Francisco (Mission District)

POSITION

Executive Personal Assistant

ATTRACTIVE FACTORS

  • Work directly with two kind, grounded principals who value professionalism, warmth, and trust

  • Opportunity to manage diverse responsibilities across family, travel, and property operations

  • Collaborative environment with access to a high-functioning network of family-office professionals (security, aviation, estate management)

  • Role offers autonomy, flexibility, and long-term stability

  • Competitive compensation and the ability to shape processes and systems for a growing household team

KEY RESPONSIBILITIES

Administrative & Travel Coordination

  • Manage calendars for both principals, ensuring precision across time zones, travel, and personal commitments

  • Coordinate domestic and international travel (commercial & private), including flights, accommodations, ground transportation, and itineraries

  • Liaise with aviation, security, and family-office teams to synchronize travel and event logistics

  • Maintain detailed itineraries and ensure all travel and meeting data are reflected accurately in shared calendars

Property & Project Support

  • Oversee scheduling and vendor coordination for the family’s San Francisco residence and nearby recording-studio property

  • Meet contractors, inspectors, and vendors on-site as needed; monitor household projects and ongoing maintenance

  • Track invoices and payments; process reimbursements and manage small household budgets (3–5 payments per month)

Personal & Lifestyle Support

  • Run personal errands (e.g., prescriptions, dry cleaning, household items)

  • Coordinate household vendors (housekeepers, landscapers, pool/hot-tub maintenance)

  • Support event and gathering logistics, including invitations, RSVPs, and guest itineraries

  • Serve as liaison with parents’ EAs, family-office contacts, and the security team for home coordination

  • Occasionally assist with logistics related to the principals’ band travel (no performance booking required)

General Administrative

  • Draft, proofread, and edit correspondence and communications on behalf of the principals

  • Maintain discretion and professionalism in all matters involving personal and financial information

  • Collaborate with other Executive Assistants across related households to ensure seamless communication flow

  • Perform other duties as needed to support evolving family priorities and commitments

TOP KEYS FOR CLIENT

  • Highly organized and detail-oriented with an innate sense for anticipating needs

  • Prior experience supporting high-net-worth individuals or family offices strongly preferred

  • Comfortable managing multiple moving parts with limited supervision

  • Excellent written and verbal communicator; polished, warm, and respectful presence

  • Discreet, grounded, and emotionally mature—able to maintain boundaries and confidentiality

  • Resourceful Bay Area-based professional capable of operating autonomously without a formal office

  • Tech-savvy: proficient in Microsoft Office Suite, Google Workspace, and Teams/Zoom

  • Flexible schedule to accommodate family needs, including occasional evenings or weekends

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