JOB ID: EB-1574160773
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POSITION
Executive Assistant to CEO and CFO
Hours:
4 days in office, Friday work from home.
ATTRACTIVE FACTORS
- Complimentary (and amazing) chef prepared breakfast and lunch provided Monday – Thursday (Includes vegetarian options)
- Generous product gift program and all brand discounts
- Company bonus program
- 5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
- In-office gym and yoga classes
- Medical, Dental, Vision insurance in accordance with plan guidelines
- Company paid life insurance
- 401k with employer match in accordance with plan guidelines
- 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
- Paid beach and giveback days, bi annual team building events and other in person celebrations
- Work with talented and great people who share a love of the ocean lifestyle
- Dog friendly office
KEY RESPONSIBILITIES
- Complete a broad variety of administrative tasks including managing an active calendar, completing expense reports, place promo orders, composing, and preparing confidential and time sensitive correspondence and some personal related duties.
- Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Communicates directly, and on behalf of the Executives as necessary.
- Follows up and manage business contacts made by the Executives and supports the cultivation of ongoing relationships.
- Maintain a high-level of confidentiality in all areas of discussion with the Executives
- Supports the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
- Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed
- Takes accurate meeting minutes and submits them in a timely manner as necessary
- Assists the Executives to curate and maintain the desired staff culture
- Assists with various financial requests as assigned by the Executives
- Acts as a personal assistant to executives when necessary
TOP KEYS FOR CLIENT
- Bachelor’s degree required
- Must have 5 + years of prior Executive Assistant experience required
- Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
- Expert-level written and verbal communication skills, analytically minded, attention to detail a must
- Project Management experience a must
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
- Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
- Ability to take initiative and anticipate tasks and needs of the Executives
- Strong problem-solving and decision-making skills
- Ability to handle confidential information with discretion, be adaptable to various competing demands.