Job ID :EB-5705453012
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POSITION
Executive Assistant to CEO
REPORTS TO
(Director, Administration)
ATTRACTIVE FACTORS
- Join a growing company (160 employees worldwide, 80 in SF)
- The ability to truly “do well by doing good”; indeed, we really are changing the world
- An opportunity to help build a cutting edge, values-driven organization that is leading the Resource Revolution and redefining the economics of distributed, sustainable infrastructure
- The integration of our values – integrity, collaboration, excellence, intellectual honesty, and accountability – at all levels and with our many stakeholders
- An opportunity for entrepreneurship and leadership in building out and managing the company’s operational infrastructure and the teams to support it
- A commitment to your professional development, ongoing learning opportunities, and overall growth as a person
- The ability to work with a team with decades of collective experience financing and managing billions of dollars of sustainable infrastructure, leading successful startups, and growing great people
- Competitive pay and benefits
- 100% covered medical for employees and dependents
- 401K + Matching program
- Cell phone stipend
- Equity program
KEY RESPONSIBILITIES
- Provide high-touch executive support for the CEO/Co-Founder through all modes of communication with internal and external stakeholders, including investors, business partners, and additional ELT members.
- Heavy scheduling across multiple time zones and ability to proactively independently and efficiently own Executives’ calendars.
- Act as the Board and Sub Committee liaison, perfecting PowerPoint decks, booking logistics and onsite services, and maintaining ownership of meeting cadence, minutes, and actionable items.
- Complete annual company calendar planning to highlight company holidays, Board dates, retreats, internal events, and more
- Planning and logistics for ELT offsites, conferences, and planning meetings from inception to completion.
- Be a gatekeeper and triage email inboxes and internal correspondences while remaining unflappable, diplomatic, and approachable.
- Quickly arrange travel, both domestic and international, and be able to change it in a heartbeat. Cultivate relationships throughout the company, serving as a tactful facilitator between the Executive Team and the broader company while maintaining discretion.
- Organize the executives you support, ensuring they are where they need to be, anticipating their needs, and reducing their cognitive load wherever possible.
- Own essential projects that require creativity, leadership, and a willingness to “figure it out.”
- Exercise impeccable judgment, showing great attention to details and preferences.
- A candidate who would like to help build a cutting-edge, values-driven organization leading the Resource Revolution and redefining the economics of distributed sustainable infrastructure.
TOP KEYS FOR CLIENT
- Bachelor’s degree and minimum 6-8 years of 1:1 C-level administrative support, specifically in a fast-paced and scaling environment, is required.
- Demonstrated ability and willingness to acquire new competencies and accept new challenges continuously.
- Strong technical competency, specifically with MS Office Suite, including Excel and PowerPoint.
- Ability to thrive in dynamic work environments; agility and flexibility in response to changing priorities and needs and supporting a team mentality.
- Exceptional project management, organizational, and detailed planning skills with the
- ability to work on multiple objectives with tight deadlines.
- Ability to work independently and exercise discretion in handling confidential information.
- Outstanding communication and interpersonal skills, including empathy, intuition, and
- listening, with a demonstrated ability to work effectively in a cross-functional team.
- Excellent organizational and self-management capability.
- Ability to rapidly learn new concepts with minimal formal instruction.
- High self-awareness and humility, with excitement about confronting uncomfortable
- situations or new challenges. With intellectual agility and curiosity, problem-solving is your default mode.
- Entrepreneurial spirit: flexibility, comfort with risk and the unknown, recognition that we’re never going to be perfect and that “perfect can be the enemy of the good.”