JOB ID: EB-4711545850
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COMPANY
Confidential Family Office
ADDRESS
Beverly Hills, California
POSITION
EXECUTIVE PERSONAL ASSISTANT
ATTRACTIVE FACTORS
- Be a part of an exciting, team-oriented environment
- Work alongside very bright, enthusiastic people who are passionate about what they do
- Opportunity to interface/interact with high-profile, interesting individuals
- Great offices in Beverly Hills
- Great supportive team
KEY RESPONSIBILITIES
- Assisting Executive Assistants with overall office operations
- Covering for Executive Assistants when on vacation or out of the office
- Answering phones and connecting calls as needed
- Meeting preparation including catering orders, tech checks and more
- Maintaining office inventories
- General office duties such as filing, copying and scanning
- Assisting with Principals’ travel arrangements and calendar management.
- Running errands between the houses and office
- Gift buying
- List management for eblasts and invites
- Handling all incoming and outgoing package deliveries
- Making restaurant reservations
TOP KEYS FOR CLIENT
- Bachelor’s degree preferred, though all backgrounds will be considered.
- Must be a confident communicator with the level of maturity, discretion, and professional presence necessary to work with all levels of executives
- Prior personal experience required (3+ years), with a working knowledge of basic office functions, such as Adobe, Outlook, Word, Excel, and Google Docs/Sheets/Drive.
- Unquestionable ethics and integrity and a strong sense of commitment.
- Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
- Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to reprioritize responsibilities seamlessly in a rapidly changing environment.
- Service approach with a strong sense of accountability, empathy and humility.
- Highly resourceful team-player, solution-oriented and self-motivated.
ABOUT THE COMPANY
We are a private investment firm and family office that invests directly in private and public companies and real estate, acquiring control and minority stakes, as well as with top-tier investment managers across the globe.