Once in a Lifetime Opportunity!!

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We are looking for an experienced and dedicated Personal Assistant to support a Tech Founder/CEO. The successful candidate should be a travel guru, hustler, event director, and have an ability to wear many hats according to the needs of the Founder/CEO.

Candidates should possess a proven track record of providing a high level of personal/private support for a high net worth individual. Candidates should also be highly professional, polished, and committed to their role, with a strong work ethic and an instinctively proactive approach. The role requires a high level of focus and concentration to be applied in order to ensure accuracy and attention to detail. The PA must be able to work in a fast, efficient, and organized manner to cope with multiple tasks and often competing demands. In addition to day-to-day business support, the role requires significant personal support for the CEO and girlfriend/family. This is a truly exciting opportunity for someone looking to be challenged in a friendly, but fast-paced environment, and is willing to commit to working flexibly outside of core business hours as required.

The role includes, but is not limited to, the following duties:

  • Experience scheduling luxury travel
  • Liaison with CEO’s EA, security, driver, family and girlfriend
  • Full interaction with Partner’s family members and girlfriend and assisting them with any requests
  • Book travel arrangements, both on commercial flights and private jets
  • Event director: Restaurant reservations and organizing private dinners and catered chefs for private parties and events
  • Checking all physical mails and earth class mails and forwarding them to appropriate people
  • Booking all personal appointments, such as haircuts, personal trainers, checkups, dental
  • Process expenses
  • Other ad-hoc tasks as required, traveling on weekends may be required

A successful candidate will exhibit all of the following:

  • 5 – 8 + years of work experience as high-level Personal Assistant
  • Proactive approach to work, with strong use of initiative and common sense
  • Highly discreet, with a strong understanding and respect for confidentiality
  • Positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently
  • Ability to remain calm and measured at all times, especially when under pressure and working to tight deadlines
  • Friendly but professional approach, with the ability to build rapport quickly
  • Polished and confident communicator, both written and oral
  • Excellent organization, time-management and prioritization skills with the ability to juggle multiple tasks at the same time
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests out of office hours as required
  • Strong IT skills – in particular, proficiency in Google Suite

JOB ID: GIS2022G19

Rare Opportunity for an Experienced PA!

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We are looking for an experienced and dedicated Personal Assistant to support a Tech Founder/CEO. The successful candidate should be a travel guru, hustler, event director, and have an ability to wear many hats according to the needs of the Founder/CEO.

Candidates should possess a proven track record of providing a high level of personal/private support for a high net worth individual. Candidates should also be highly professional, polished, and committed to their role, with a strong work ethic and an instinctively proactive approach. The role requires a high level of focus and concentration to be applied in order to ensure accuracy and attention to detail. The PA must be able to work in a fast, efficient, and organized manner to cope with multiple tasks and often competing demands. In addition to day-to-day business support, the role requires significant personal support for the CEO and girlfriend/family. This is a truly exciting opportunity for someone looking to be challenged in a friendly, but fast-paced environment, and is willing to commit to working flexibly outside of core business hours as required.

The role includes, but is not limited to, the following duties:

  • Experience scheduling luxury travel
  • Liaison with CEO’s EA, security, driver, family and girlfriend
  • Full interaction with Partner’s family members and girlfriend and assisting them with any requests
  • Book travel arrangements, both on commercial flights and private jets
  • Event director: Restaurant reservations and organizing private dinners and catered chefs for private parties and events
  • Checking all physical mails and earth class mails and forwarding them to appropriate people
  • Booking all personal appointments, such as haircuts, personal trainers, checkups, dental
  • Process expenses
  • Other ad-hoc tasks as required, traveling on weekends may be required

A successful candidate will exhibit all of the following:

  • 5 – 8 + years of work experience as high-level Personal Assistant
  • Proactive approach to work, with strong use of initiative and common sense
  • Highly discreet, with a strong understanding and respect for confidentiality
  • Positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently
  • Ability to remain calm and measured at all times, especially when under pressure and working to tight deadlines
  • Friendly but professional approach, with the ability to build rapport quickly
  • Polished and confident communicator, both written and oral
  • Excellent organization, time-management and prioritization skills with the ability to juggle multiple tasks at the same time
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests out of office hours as required
  • Strong IT skills – in particular, proficiency in Google Suite

JOB ID:GIS202217

Grow Your Career!

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POSITION:

Executive Assistant – Project Coordinator

ATTRACTIVE FACTORS

  • Mission-driven organization
  • Opportunity for growth within company
  • Kind, professional team and collaborative, diverse environment
  • Equity and 401(k)
  • Medical, dental, vision for employees and dependents

RESPONSIBILITIES:

  • Maintain calendars, coordinate meetings, arrange travel, prepare expense reports
  • Screen email, prepare correspondence (post meeting follow ups), track tasks, and drive follow ups.
  • Participate in executing events end-to-end – managing invites process, handling event logistics (including on-site in a few cases), managing post event follow up.
  • Coordinate contracts and payments.
  • Manage webinar evaluation and feedback process.
  • Maintain / Update Coach Database as key management tool.
  • Handle a dynamic workload and make decisions (often with limited context)
  • Assist with the recruiting, selection, and onboarding of new coaches.

KEY REQUIREMENTS:

  • Bachelor’s degree preferred.
  • 2+ years of work experience in a fast-paced environment such as startup company, consulting firm, or large corporate firm.
  • A self-starter capable of multi-tasking and prioritizing.
  • Self-motivated, detail oriented and analytical with a strong work ethic.
  • Possesses Global and multi-cultural fluency.
  • Excellent calendar management skills with widespread experience scheduling meetings and appointments.
  • Ability to take initiative and be proactive in completing assigned work and projects.
  • Broad written / verbal communication skills.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook and G-suite.
  • Competency at software tools such as Basecamp, Workboard, Slack, Calendly plus event technologies.
  • Ability to perform and/or manage special projects, assist in planning firm events, and prepare presentations and reports for internal and external use
  • Exceptional telephone etiquette
  • Hyper organized, extremely detail oriented and capable of working in a fluid environment with ever changing priorities.
  • Strong interpersonal skills and ability to quickly build rapport with internal and external partners

PERSONAL CHARACTERISTICS:

  • Analytical and insightful, with the ability to anticipate needs in advance
  • Quick learner
  • Exceptional judgment
  • Works well with numerous personality types
  • Extremely detail oriented and hyper organized
  • Able to communicate effectively inside and outside of an organization
  • Not afraid to be persistent or to take initiative
  • Intellectually curious

JOB ID: GIS2022NY1