JOB ID: EB-1014388495

Send your resume to info@insearchsf.com with the job id

 

POSITION

Receptionist

COMPENSATION

$70-80K base + annual bonus

HOURS

8:30am – 5pm, Monday – Friday,

 

INTERVIEW PROCESS

1st: Onsite interview

2nd: Case study (remote, one hour to complete 6 prompts)

3rd: Onsite interview

 

OVERVIEW

Seeking an energetic, friendly, and reliable receptionist with experience providing some administrative support and white glove customer service to guests and internal staff. Maintains the office(s), schedules conference rooms, answers phone lines, and provides assistance with questions and issues. This position reports to the Director of Administration in Palo Alto and is part of the Venture Administrative Team – Receptionists, Coordinators, Administrative Assistants and Executive Assistants.

 

ATTRACTIVE FACTORS

• Connected and interactive admin team
• Feel engaged in the big picture and process of the firm
• 14 days PTO to start + 10 holidays
• Medical, dental, vision, and Keogh Retirement Plan
• Regular team-building activities (happy hours, speaker series, yoga, meditation, etc.)
• Occasional visits from office therapy dog
• Caring executives; the firm really takes care of you
• Generous base + quarterly bonuses

 

KEY RESPONSIBILITIES

• Involved with daily office operations
• Reception Desk coverage by answering and directing phone calls, and providing general support to visitors.
• Helping to sort and deliver mail and packages between two buildings
• Calendar management with organizing and scheduling appointments
• Interface with our family office, MD’s key contacts, and outside vendors
• Assist with special projects or events for Venture or Finance
• Submit and reconcile expense reports and some bookkeeping using Concur tool
• Handle highly sensitive, confidential information and legal documents

 

TOP KEYS FOR CLIENT

• Minimum 2 years of office environment experience (preferably corporate) 2 years college minimum
• Basic knowledge of Google and Microsoft applications
• Team Player
• Open to learning and training
• Active listening
• Critical thinking skills
• Observant, intuitive, and attentive
• A cheerful and optimistic disposition
• Good written and oral communication
• Service-oriented, approachable, with a good presence Adaptable
• Firm has a startup environment
• Flexible to shift priorities with frequent interruptions
• Strong work ethic, driven, responsible, and proactive