POSITION: EA to CEO

We’ve been exclusively retained by a High-Profile powerhouse CEO/Founder with influential entertainment/celebrity clientele that are making a global impact. Opportunity to travel, join an incredible team with a fast-growing company that has lots of room for growth!

ATTRACTIVE FACTORS

• Fast growing, multi-faceted company
• Incredible team environment-young, friendly, lively
• World class clients that have a global impact
• Be an integral part of something groundbreaking
• Exposure to the most influential entertainments icons
• Unprecedented opportunity for growth within the firm
• Opportunity to travel and experience extraordinary once in a lifetime events

TOP KEYS FOR CLIENT

• Scrappy + resourceful; a self-starter
• Multifaceted and excels in managing multiple projects across range of areas, with competing and tight deadlines
• Strong sense of awareness and ability to anticipate and quickly react to changing needs
• Fantastic written and in-person communication skills
• Experience managing a team, preferred
• Knowledge of and interest or experience in beauty, fashion, health and wellness, travel and/or tech a strong plus
• 4+ years of experience in a fast-paced, entrepreneurial environment
• Highly execution oriented with good strategic instincts and a reputation for getting things done
• Communicates effectively: able to clearly and succinctly communicate verbally and in writing in a variety of settings and styles; can get messages across that have the desired effect
• Intellectual horsepower: is bright and intelligent; deals with concepts and complexity comfortably; described as intellectually sharp, capable and agile
• Interpersonal savvy: relates well to all kinds of people, builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations

JOB ID: GIS2022P2

We have been exclusively retained by a high-profile powerhouse CEO/Founder to hire an Executive Assistant in NYC. Opportunity to join a fast-growing company with an incredible team and work with the most influential entertainment/celebrity icons that have a global impact. Email me if you’re interested

ATTRACTIVE FACTORS

• Fast growing, multi-faceted company
• Incredible team environment-young, friendly, lively
• World class clients that have a global impact
• Be an integral part of something groundbreaking
• Exposure to the most influential entertainments icons
• Unprecedented opportunity for growth within the firm
• Opportunity to travel and experience extraordinary once in a lifetime events

TOP KEYS FOR CLIENT

• Scrappy + resourceful; a self-starter
• Multifaceted and excels in managing multiple projects across range of areas, with competing and tight deadlines
• Strong sense of awareness and ability to anticipate and quickly react to changing needs
• Fantastic written and in-person communication skills
• Experience managing a team, preferred
• Knowledge of and interest or experience in beauty, fashion, health and wellness, travel and/or tech a strong plus
• 4+ years of experience in a fast-paced, entrepreneurial environment
• Highly execution oriented with good strategic instincts and a reputation for getting things done
• Communicates effectively: able to clearly and succinctly communicate verbally and in writing in a variety of settings and styles; can get messages across that have the desired effect
• Intellectual horsepower: is bright and intelligent; deals with concepts and complexity comfortably; described as intellectually sharp, capable and agile
• Interpersonal savvy: relates well to all kinds of people, builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations

THE IDEAL CANDIDATE EMBODIES

• Professionalism and Discretion: You maintain a high degree of discretion in all aspects of work and display courtesy and professionalism in all interactions and with all contacts (internal/external and personal/professional). You manage difficult and/or sensitive situations effectively and appropriately. This is a fun role but one that requires a great deal of time and a substantial commitment to ensure everything is organized, moving forward and on time (deliverables and people).
• Communication: You are an exceptional communicator (both internally and externally) and  who appreciates a direct approach
• Action orientated: Enjoys working hard; is action oriented and full of energy for the things that he/she sees as challenging; not fearful with acting with baseline information and filling in as necessary, seizes more opportunities than others
• Flexible: You understand things change. You perform various duties depending on shifting needs and are willing to pitch in wherever needed.
• Attitude: Good vibes only. We are a collaborative and supportive organization, where you will be expected to maintain a positive attitude and calm demeanor. You will operate with the highest levels of honesty, integrity and kindness.

Position:

Executive Assistant to CEO

Schedule:

Hybrid, 3 days a week in office

Attractive Factors:

• Medical, dental and vision (99% covered for employee and dependents)
• 401K match (100% of first 3%, total of 4.5%)
• Growth minded company culture and motivated, tight-knit team!

Key Responsibilities:

• Calendar management for CEO and team (2-4) members to ensure that CEO/Team’s time is effectively managed
• Coordinate travel arrangements, primarily domestic while using independent judgment on priorities
• Interface with the CEO’s contacts on his behalf, including investors, board members, senior executives, and employees at all levels of the organization
• Interface with outsource service providers, including legal, PEO and finance/accounting as needed and subject to training
• Participate in broad “company building” discussions to enable participation and ownership of key business/office management activities
• Assist CEO with coordinating events and booking travel arrangements.
• Lead and manage special projects on behalf of the CEO as they arise
• Provide input and suggestions for continuous improvements in processes, culture, client experience, and other areas
• Inform CEO of any pending problems, issues or concerns and proactively resolve or recommend solutions
• Ensure CEO is prepared for all meetings and events, and assist with preparation of presentation materials in a logical organized way; keep CEO on track on a daily basis
• Find new and efficient ways to create and maintain systems and processes to help maximize CEO’s time
• Act as leader, role model and mentor to other administrative professionals
• Support internal and external event-related activities as needed, including researching venues, organizing catering, managing invite lists, and other related items.
• Adhere to all related regulatory and privacy requirements

Top Keys for Client:

• 5+ years of Executive Assistant experience supporting C-Level Executives, (strongly prefer college graduate who aspires to me more of a “business partner” than traditional EA).
• Experience interacting with high-level Executives and diverse individuals
• Interest in Healthcare / Life Sciences and investing businesses
• Experience in start-up/build out business, demonstrating strong initiative and discipline as part of a small team
• Competency on basic corporate research, word processing, spreadsheets, accounting, and overall office management discipline
• Strong organizational, critical thinking and client service skills.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Excellent intuition and judgment as you are an extension of the CEO
• Excellent communication skills and comfort drafting emails, talking points for speeches, etc.
• Willingness to learn new things and ability to grasp new concepts quickly
• Positive attitude and ability to maintain composure under stress.
• Excellent judgment and poise when dealing with sensitive issues/situations and the ability to maintain confidentiality

JOB ID: GIS2022G18