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Executive Assistant to President

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JOB ID: EB-2115160375

Send your resume to info@insearchsf.com with the job ID

 

 

POSITION

Executive Assistant to President

INTERVIEW PROCESS

1st Interview: Video with Recruiting Lead

2nd Interview: Video with another EA

3rd Interview: Video/onsite with the executive

 

ATTRACTIVE FACTORS

  • Be part of building an exciting and innovative mission-focused enterprise from the ground up
  • Form and shape the role using your own best practices
  • Culture of fairness and respect, not political; egalitarian and open
  • Collaborative team of brilliant innovators
  • Dynamic and warm culture
  • High level of exposure, be in meetings and be impactful
  • Diverse role, opportunity to work on projects and events
  • Generous benefits, including 401K with company matching

 

NOTES ON THE ROLE

As an Executive Assistant, you will provide exceptional daily executive support to the President, to provide for all administrative and planning needs. You will exhibit excellent communication and organizational skills while remaining flexible and easily adaptable to changing priorities.

 

KEY RESPONSIBILITIES

  • Provide comprehensive, sophisticated and timely administrative support.
  • Manage complex calendar; demonstrate exceptional judgment in prioritization of meetings, calls, and access to senior leaders.
  • President leads and participates in extensive external meetings, requiring meeting management and coordination with high profile external partners
  • Manage all travel arrangements, both domestic and international, and manage potential disruptions while anticipating fluid travel schedules. Research cost efficiencies as it relates to all travel matters for the organization.
  • Prepare invoices for approval and payment. Organize and submit monthly expense reports for payment.
  • Maintain a high level of confidentiality regarding discussions, records, files, documents, and information as it relates to all business/personal activities of supported leaders.

TOP KEYS FOR CLIENT

  • 5+ years of executive support experience with a C-level executive, ideally in the government policy, technology, venture capital, private equity, real estate, or financial services sectors.
  • Demonstrable experience prioritizing projects to meet required deadlines and quick decision making and change management abilities.
  • Strong technical proficiency in all Microsoft applications (Word, PowerPoint, Excel, and Outlook) and familiarity with the Google Apps suite (Docs, Sheets, and Slides)
  • Demonstrated verbal and written communication skills, including excellent phone etiquette
  • Advanced skills for efficient invoice/ expense processing and travel-related matters
  • Ability to work with team members to create continuity across businesses and departments
  • Ability to work autonomously and be a strategic partner to executive and administrative colleagues
  • Collaborative, sense of humor, and happiest when the team succeeds
  • Notary Public a plus
April 4, 2024

Executive Assistant to General Partners

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JOB ID : EB-2007644063

Send your resume to info@insearchsf.com with the job ID

ATTRACTIVE FACTORS

• Hybrid schedule with flexibility
• Be a part of a new, booming venture capital firm!
• Shape the role and eventually build out the admin team
• Take on a myriad of special projects, not a typical EA role
• Exposure to some of the brightest minds in Silicon Valley

KEY RESPONSIBILITIES

• Manage and coordinate complex daily schedule/meetings for the three GPs; update real time based on changing priorities and efficiencies
• Organize domestic and international travel arrangements including on site travel and logistic needs for the three GPs
• Assist GPs with expense management and reimbursement policies/procedures
• Assist with CRM and pipeline management
• Assist with event planning, firm marketing and annual meetings
• Oversee general office upkeep, document management, mail, and other general filings
• Provide support and logistic coordination for external visitors

THIS POSITION IS FOR YOU IF YOU:

• Are results and solution driven
• Identify as a perfectionist and high-achiever; you are extremely detail-oriented
• Like a fast-paced position and have no problem working under minimal direction
• Are entrepreneurial and interested in venture capital
• Are pleasant and positive
• Have a sense of humor!

 

March 26, 2024

Executive Assistant to CEO

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JOB ID: EB-4080329200

Send your resume to info@insearchsf.com with the job id

 

Company: Stealth Company

Address: Tribeca, NYC

Position: Executive Assistant to CEO

ATTRACTIVE FACTORS:

  • Join a stealth company
  • Work in a beautiful office located in Tribeca, NYC.
  • Opportunity to immerse yourself in a technology-oriented and crypto-related environment.
  • Support a known tech entrepreneur
  • Chance to oversee home management, some construction, and host events.

KEY RESPONSIBILITIES:

  • Provide comprehensive support to the CEO, including managing calendars, arranging travel, and coordinating meetings.
  • Oversee home management, including some construction projects.
  • Plan events, maintain calendars, book travel
  • Take on projects and assist with office tasks as needed.

TOP KEYS FOR CLIENT:

  • High school diploma or equivalent; bachelor’s degree preferred.
  • 3+ years of experience supporting senior executives in a fast-paced environment.
  • Strong organizational and communication skills.
  • Ability to work independently and prioritize tasks effectively.
  • Proficiency in Microsoft Office and other relevant software.
  • Experience in the technology or crypto industry is a plus.
  • Must be proactive, reliable, and adaptable.
  • act as a liaison both internally and externally, maintaining a sense of professionalism at all times 
  • polite, warm, good natured 
  • 5+ years of executive assistant experience 
  • ability to work flexibly in terms of responsibilities and responsiveness 
  • willingness to be challenged 
  • must be extremely adaptable to the ever-changing needs of a fast-growing technology company 
  • have a keen sense of judgement 
  • you are a direct communicator 
March 13, 2024
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