POSITION:

Executive Assistant – Project Coordinator

ATTRACTIVE FACTORS

• Mission-driven organization
• Opportunity for growth within company
• Kind, professional team and collaborative, diverse environment
• Equity and 401(k)
• Medical, dental, vision for employees and dependents

RESPONSIBILITIES:

• Maintain calendars, coordinate meetings, arrange travel, prepare expense reports
• Screen email, prepare correspondence (post meeting follow ups), track tasks, and drive follow ups.
• Participate in executing events end-to-end – managing invites process, handling event logistics (including on-site in a few cases), managing post event follow up.
• Coordinate contracts and payments.
• Manage webinar evaluation and feedback process.
• Maintain / Update Coach Database as key management tool.
• Handle a dynamic workload and make decisions (often with limited context)
• Assist with the recruiting, selection, and onboarding of new coaches.

KEY REQUIREMENTS:

• Bachelor’s degree preferred.
• 2+ years of work experience in a fast-paced environment such as startup company, consulting firm, or large corporate firm.
• A self-starter capable of multi-tasking and prioritizing.
• Self-motivated, detail oriented and analytical with a strong work ethic.
• Possesses Global and multi-cultural fluency.
• Excellent calendar management skills with widespread experience scheduling meetings and appointments.
• Ability to take initiative and be proactive in completing assigned work and projects.
• Broad written / verbal communication skills.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook and G-suite.
• Competency at software tools such as Basecamp, Workboard, Slack, Calendly plus event technologies.
• Ability to perform and/or manage special projects, assist in planning firm events, and prepare presentations and reports for internal and external use
• Exceptional telephone etiquette
• Hyper organized, extremely detail oriented and capable of working in a fluid environment with ever changing priorities.
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners

PERSONAL CHARACTERISTICS:

• Analytical and insightful, with the ability to anticipate needs in advance
• Quick learner
• Exceptional judgment
• Works well with numerous personality types
• Extremely detail oriented and hyper organized
• Able to communicate effectively inside and outside of an organization
• Not afraid to be persistent or to take initiative
• Intellectually curious

JOB ID: GIS2022NY1