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Executive Assistant to CEO


Job ID: EB-1820571782

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Mountain View CA
Executive Assistant to CEO
Base DOE + equity
Chief of Staff
4 days/week onsite, 1 day WFH
  • Be part of a team that is powering the future of AI
  • Team is successful and in an exciting time of growth
  • Fast paced environment and groundbreaking technology
  • Positive culture and office environment
  • Opportunity to work with a brilliant founder
  • Ability to work alongside and learn from a passionate, motivated, smart team
  • Provide comprehensive and complex administrative support to the CEO; manage calendars, schedule meetings, coordinate travel arrangements, and manage inbound/outbound communications.
  • Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission.
  • Provide personalized assistance to the CEO, discreetly handling errands, reservations, and personal appointments with professionalism and attention to detail.
  • Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information.
  • BA/BS degree or equivalent work experience.
  • Minimum 5 years of experience providing comprehensive administrative support to senior leaders in a high-growth, fast-paced organization, with a proven ability to adapt quickly to changing priorities and dynamic workflows.
  • Be passionate about constantly improving processes
  • Exceptional organization, multitasking, and problem-solving skills, with the ability to anticipate needs and adapt quickly to changing priorities.
  • Outstanding communication and interpersonal skills, maintaining strict confidentiality while effectively interacting with internal and external partners.
  • Proficiency in productivity tools (Google Office Suites, travel portals, expense report software) and experience in office management, facilities, or operations.
  • Humility – Egos are checked at the door
  • Collaborative & Team Savvy – We make up the smartest person in the room, together
  • Growth & Giver Mindset – Learn it all versus know it all, we share knowledge generously
  • Curious & Innovative – Take a creative approach to projects, problems, and design
  • Passion, Grit, & Boldness – no limit thinking, fueling informed risk taking