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Executive Assistant to CEO

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Job ID: EB-9158186837

Peninsula (Moutain View)

 ATTRACTIVE FACTORS

  • Ideal role for an individual looking to make a difference
    • Passionate team, mission-focused for clients: “building wealthier lives”
  • Opportunity to work with a family-oriented organization
  • Extremely positive place to work, all employees hold each other to a high standard of excellence
  • Caring and compassionate culture 
    • Building deep relationships internally and externally
  • Building trusted relationships is the #1 core value
  • Opportunity to work with an organization with meaning and purpose
  • Potential to grow in the role as company expands
  • Autonomy – the CEO is not a micromanager 
  • Work/life balance,  communication outside work hours minimal but some required to connect with the CEO’s meeting schedule

 

ROLE DESCRIPTION

This position serves a critical support role for the CEO by handling a variety of projects and administrative functions as needed.  Role is to enhance CEO’s effectiveness by providing high level organization, information management support and representation

 

KEY RESPONSIBILITIES

  • Calendar management/meeting coordination/meeting follow up
  • Manage CEO’s inbox
    • Triage communication, respond on his behalf, summarize daily priorities
  • Coordinate travel (5% – 10%)
    • CEO travels approximately 1x a month outside of Bay Area 
    • Travels outside of office locally for many meetings per week
  • CRM management (client tasks, contacts)
  • Personal Assistant as needed
    • Help manage CEO’s family calendar (CEO is married with 3 teen kids)
    • Help manage health and physical appointments (avid runner)
    • Coordinate outside needs
  • Act as CEO’s gatekeeper – in a “diplomatic liaison” fashion
  • Internal meeting management
    • Sit in on internal team meeting to help follow on action items and deliverables to and from associates
  • Philanthropic, advisory, and CEO board engagements (meeting prep, travel etc.)

 

TOP KEYS FOR CLIENT

  • Must be sharp and quick learner – you will act as an extension of the CEO
  • Strong communicator (written and verbal) 
  • Team-oriented  
  • Anticipate CEO’s needs and translate priorities 
    • Navigate CEO’s schedule in advance (blocking & tackling)
    • Desire to understand the business
    • Desire to understand and shadow the CEO in all aspects
  • Tech savvy and can work with office, excel, PowerPoint
  • Looking for a long-term partner

 

ABOUT THE CEO

  • Complex, kind-hearted and generous
  • Genuinely cares about people
  • Extremely humble, not a typical executive 
  • Daily check-ins, weekly meetings – will be accessible with communication – he prefers in-person whenever possible
  • Leads very purposeful/full/balanced life – health, family, friends, charitable, company all competing for time and he fills every minute
  • Nonprofit charitable board commitments (2-3 orgs
  • YMCA Silicon Valley, Project Cornerstone, Children Now,