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Executive Assistant

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JOB ID: EB-4884857035

Send your resume to [email protected] with the job id.

 

Location

Menlo Park

 

HOURS

7-8:30am start to 4-5:30pm PT, Monday-Thursday onsite, WFH Fridays

 

ATTRACTIVE FACTORS

  • Be a part of an exciting, team-oriented environment
  • Work alongside very bright, enthusiastic people who are passionate about what they do
  • Growing portfolio
  • Opportunity to interface/interact with high-profile interesting clients

 

KEY RESPONSIBILITIES

  • Extensive calendar management i.e., strategically arranging internal/external video and in-person meetings
    • Meetings typically involve internal and external participants, including Partners, across multiple time zones
  • Prompt response to emails and requests including EA team across multiple time zones to make complicated internal scheduling as efficient as possible
  • Represent the company and the Partner in all communications with a professional, positive, and kind manner
  • Arrange and coordinate travel itineraries and reservations (hotel, airline, car service) local, domestic, and abroad
    • Able to book and strategically plan a global trip independently/direct with vendors or coordinate with travel agency; Be savvy with regards to efficiency and cost; Reconcile expenses
    • Monitor hotel, airline, and car services reservations while the Partner is traveling
  • Implement systems/strategizes to maximize time and efficiency for the Partner
  • In absence of the office coordinator, provide general office support
  • Ad hoc project requests such as partnering with the Tech Team to organize portfolio roundtables and other events
TOP KEYS FOR THE CLIENT
  • Preference to have a Bachelor’s or Associate’s Degree
  • Related experience, transferable skills and/or training will be valued in lieu of a degree
  • Extensive global support experience required
  • At least 5 years of EA experience
  • Basic proficiency with PowerPoint and Excel
  • Forward thinking and proactive; Ability to see risks/potential issues before they happen and minimize
  • Ability to apply common sense understanding to carry out instructions and assignments
  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason and logic in implementation
  • Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions
  • Speaks clearly; Listens and gets clarification; Responds well to instructions and questions; Writes clearly and informatively; Varies writing style to meet needs
  • Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts actions; Follows through on commitments
  • Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent c unexpected events
  • Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or with an alternate plan; Timely arrival to office
  • Initiative: Volunteers readily; Undertakes self-development activities; Takes independent actions and calculated risks; Asks for and offers help when needed
  • Teamwork: Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of the team above own interests
  • Supports everyone’s efforts to succeed
  • Loves PE; Loves being an EA; Takes their job seriously, but not themselves!

 

April 29, 2025

Marketing and Operations Coordinator

By

JOB ID: EB-9801889248

Send your resume to [email protected] with the job ID

 

LOCATION:

Menlo Park, CA

(On Mondays)

The rest of the week would depend on meetings and events (SF or Menlo, must be flexible)

POSITION:

Marketing & Operations Coordinator

 

ATTRACTIVE FACTORS:

  • 100% medical, dental, vision for employees and dependents.
  • $2500 stipend to offset medical bills
  • Future – on demand workout trainer. Comes with Apple Watch.
  • Mental health benefits through Modern Health and Thrive subscription (created by Ariana Huffington)
  • W/L balance
  • 401(K) with up to 10% matching
  • Gorgeous offices in both Menlo Park and San Francisco
  • Amazing opportunity to work on high profile, curtting edge events from dinners to conference

RESPONSIBILITIES:

  • Work closely with our head of experience marketing to create a cohesive community brand experience, supporting the execution of events and merch.
  • Work closely with our head of content identity to execute our content campaign and bring fresh ideas and perspectives to our social media presence.
  • Help track and manage marketing team and operations activities.
  • Manage campaign calendars and liaise with internal stakeholders and external partners.
  • Help streamline workflows and identify operational improvements.
  • Provide calendar management and logistics support for the CFO/COO and marketing partner.

TOP KEYS FOR CLIENT:

  • Minimum of 2 years experience in marketing, operations, or a related field
  • Excellent written and verbal communications skills
  • Self-starter who is resilient through change, with a strong ability to context-shift, has an appetite learn, and deliver on projects
  • High EQ; able to influence and build trust
  • Demonstrated ability to manage multiple projects at once in ambiguity
  • Understanding of Salesforce and Splash a plus

April 29, 2025

Personal Assistant/House Manager

By

JOB ID: EB-4948925134

Send your resume to [email protected] with the job id

 

COMPANY:

Confidential Family

 

ADDRESS:

Menlo Park, CA

 

POSITION:

House Manager/ Personal Assistant to VC General Partner

 

HOURS:

Onsite 3-4 days a week

 

Overview:
We are seeking an experienced and highly organized House Manager/Personal Assistant to oversee the day-to-day operations of a high-profile household. Acting as the mini-COO of the residence, you will ensure seamless coordination of household staff, personal schedules, and logistics for a General Partner at a top VC firm.

 

ATTRACTIVE FACTORS:

  • Great family to work with

  • Paid holidays and comprehensive health benefits (medical/dental)

 

KEY RESPONSIBILITIES:

 

  • Scheduling & Calendar Management: Oversee all personal and family calendars, including appointments, travel, and events.
  • Errands & Logistics: Handle personal errands, reservations, and travel arrangements.
  • Household Operations: Ensure the home runs smoothly, managing vendors, repairs, inventory, and household budgets. Current staff: Chef, Nannies, House cleaners, driver.

 

TOP KEYS FOR CLIENT:

 

  • Maintain the highest level of professionalism and confidentiality in a dynamic, fast-paced environment.
  • Meticulously organized, hardworking, flexible.
  • Ideally lives within ~ 20 minutes of Menlo Park.
  • Minimum 4+ years of work experience as a PA.
  • Proactive approach to work, with strong use of initiative and common sense.
  • Highly discreet, with a strong understanding and respect for confidentiality.
  • Polished, confident, and highly responsive communicator, both written and oral.
  • Proactive communicator (someone who closes the loop on everything)
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests outside of office hours, as required.
  • Positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently.
  • Friendly but professional approach, with the ability to build rapport quickly.
  • Excellent organization, time-management, and prioritization skills with the ability to juggle multiple tasks at the same time.
  • Tech savvy and able to create new processes, comfortable owning the master family calendar.
  • Operates at a level of being able to always anticipate the family’s needs
April 29, 2025
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