Workplace Operations Manager
AI Startup
We are hiring a senior Workplace Operations Manager to serve as the operational backbone of one of Silicon Valley’s fastest-growing AI companies in Palo Alto, CA. Founded less than a year ago and already valued at $1.6 billion, this is a rare ground-floor opportunity with significant equity upside already at 10x since founding. This is a senior leadership role with genuine authority, visibility, and ownership across workplace systems, office buildout, events, and hospitality. If you are a driven, polished operations leader who thrives at the center of a high-energy, founder-led team and is excited about the AI space, we want to hear from you.
Why this role stands out
Join a unicorn at the ground floor, $1.6B valuation under one year old
Significant equity upside, already 10x since founding with substantial future potential
Senior ownership of office buildout, design refresh, and 3rd floor expansion
Steps from Caltrain and BART at 124 University Street, Palo Alto
Family-first culture, no off-hours response expected
Work closely with operations leadership as a true senior partner, never an island
Benefits
Medical, Dental & Vision
401(k) 4% match
Dependent coverage
Transit covered
Daily lunch or $25/day
Meaningful equity
What we’re looking for in a workplace operations manager
Workplace operations manager key responsibilities
Workplace operations leadership
- Own and lead day-to-day workplace operations, ensuring the office runs efficiently, safely, and at the highest professional standard
- Build, refine, and scale operational systems and processes as the team grows from startup to scale
- Serve as the primary point of contact and relationship owner for vendors, facilities management, and building coordination
- Partner closely with the Head of Operations on the ongoing office buildout, designer engagement, and 3rd floor expansion
- Manage office supplies, equipment, catering accounts, and operational budgets with accountability and foresight
- Proactively identify and implement process improvements that keep operations smooth and ahead of the team’s evolving needs
Events and hospitality
- Plan, own, and execute internal company events end-to-end, including team lunches, offsites, milestone celebrations, all-hands, and more
- Greet and host visitors, candidates, and clients with warmth and an elevated sense of hospitality befitting a unicorn
- Own catering coordination via Forkable and maintain strategic relationships with external vendors and partners
- Set the standard for how the company shows up to guests, clients, and the broader world
Executive and team support
- Support the executive team with scheduling, correspondence, and ad-hoc administrative needs as a trusted operational partner
- Handle all sensitive information with the highest level of discretion and confidentiality
- Maintain and champion a culture of organization, professionalism, and warmth across the entire office environment
- Serve as a senior operational voice in cross-functional planning, contributing judgment and experience to how the team scales