Executive Assistant / Office Manager
Confidential client
Full Time
New York
Posted 2 weeks ago
Become the front-of-house ambassador and operational backbone of a lean venture firm as its Venture Capital Executive Assistant in NYC. This is a high-touch mix of executive, personal and office support in a warm, residentially designed office where everyone takes broad ownership. For someone who loves anticipating needs and making things run seamlessly, the role has real room to expand as the firm grows.
Role at a glance
- This is a full-time, on-site Executive Assistant / Office Manager role in New York, NY, in the Manhattan office Monday through Friday.
- The Executive Assistant / Office Manager supports the Managing Partner of a New York venture capital firm and runs day-to-day office operations.
- The Managing Partner handles his own calendar and travel booking, so this Executive Assistant / Office Manager position centers on anticipatory, personal, hospitality and office support.
- Candidates need 2 or more years of experience in high-end hospitality, luxury retail, concierge services, executive or personal assistance, or boutique office coordination.
- The Executive Assistant / Office Manager also oversees the firm’s corporate apartment and coordinates annual general meetings, partner retreats and board meetings.
- The hiring process includes in-person interviews with firm leadership and a take-home case study.
- Groupe Insearch is managing this search on behalf of the hiring company.
Carried interest for the whole firm
Competitive annual bonus
Comprehensive health benefits
Generous base compensation
Team offsites and summer events
Executive Assistant / Office Manager key responsibilities
Executive and anticipatory support
- Maintain ambient awareness of the Managing Partner’s schedule to prepare meeting rooms, technology and hospitality needs in advance (he manages his own calendar and travel booking).
- Assist with expense management and other administrative or personal projects for firm leadership.
- Coordinate guest logistics, flight details and accommodations for visiting portfolio companies and founders.
Personal assistance
- Handle personal errands, vendor drop-offs and pickups, and luxury retail returns.
- Assist with ad hoc personal administrative tasks, home vendor coordination and high-touch gifting.
Office operations and hospitality
- Serve as the welcoming first point of contact for all visitors, investors and startup founders from the reception desk.
- Manage the day-to-day operations of the New York office, keeping it organized, welcoming, well stocked and running smoothly.
- Curate a warm, residential-style office environment, overseeing the office aesthetic, supply inventory, catering and daily kitchen and beverage stocking.
- Manage relationships with building management, facilities, maintenance, IT and external vendors, including repairs, cleaning and deliveries.
- Oversee the firm’s corporate apartment, including housekeeping, maintenance, supplies and guest preparation.
Culture and team
- Coordinate logistics for annual general meetings, partner retreats, board meetings and firm events.
- Help foster the firm’s culture and contribute wherever needed as a key member of a lean, collaborative team.