PA/EA to Cofounders
Confidential client
Full Time
San Francisco
Posted 2 weeks ago
Become the first dedicated partner to two cofounders as a Startup Executive Assistant in San Francisco, at a well-funded Series A AI company with strong enterprise traction. Neither founder has had a dedicated assistant before, so you will shape the role from day one as a true partner, not just a scheduler. As the company scales, there is real room to grow toward a broader Executive Business Partner scope.
Role at a glance
- This is a full-time, on-site Personal and Executive Assistant (PA/EA) role supporting two cofounders in San Francisco, CA, in the office five days a week.
- The PA/EA reports directly to both cofounders of a Series A AI startup and works closely with the Chief of Staff and Office Manager.
- The PA/EA’s time splits roughly 45% executive support, 45% personal and life administration, and 10% company operations.
- Candidates need 3 to 7 years of experience supporting senior leaders or working in high-performance settings such as consulting, legal, VC/PE or technology.
- Typical hours are 9:00 AM to 6:00 PM, with occasional flexibility beyond that and weekend work uncommon.
- The PA/EA uses AI tools such as ChatGPT and Claude to speed up daily work.
- Groupe Insearch is managing this search on behalf of the hiring company.
Health, dental and vision coverage
Visa sponsorship
Relocation stipend to SF
Open, transparent culture
Weekly company all-hands
Easy-to-work-with founders
PA/EA key responsibilities
Calendar, travel and logistics
- Own complex calendar management across two cofounders, balancing shifting professional and personal priorities.
- Coordinate travel, expenses, appointments, errands and day-to-day logistics with exceptional attention to detail.
- Anticipate scheduling conflicts and resolve them proactively, before they reach the founders.
Inbox, communications and personal support
- Manage executive inboxes, drafting, triaging and responding to communications in the founders’ voice.
- Make sure important follow-ups and commitments never slip through the cracks.
- Handle personal logistics and life administration so the founders stay focused on the business.
Events and company operations
- Organize founder dinners, company events and other high-impact moments with end-to-end ownership.
- Support office coordination, team events and office management alongside the Chief of Staff and Office Manager.
- Take on ad hoc operational projects as they arise in a high-growth startup.
Process and AI-enabled efficiency
- Streamline how the founders operate by automating repetitive tasks and removing operational friction.
- Use AI tools such as ChatGPT and Claude to improve workflow speed and quality.
- Bring structure and systems as the support function matures alongside the company.