Executive Assistant
Confidential client
Full Time
New York
Posted 2 days ago
Join a growing firm as its Private Equity Executive Assistant in NYC, supporting four senior leaders across finance, investments, sales and portfolio analytics. The culture is young, collaborative and reasonable, success is shared beyond the investment team, and there is ample room to grow the role as the firm expands.
Role at a glance
- This is a full-time, hybrid Executive Assistant role in New York, NY, in the office Monday, Tuesday and Thursday.
- The Executive Assistant reports to the CFO of a New York private equity firm and supports four senior team members: the CFO, an investments Partner, the Head of Sales and the Head of Portfolio Analytics.
- The Executive Assistant’s main focus is complex, high-volume calendar management across multiple time zones, along with travel, expense reporting and day-to-day administrative support.
- Candidates need prior experience as an Executive Assistant supporting senior executives, and the firm is open on years of experience.
- No finance background is required, and a college degree is preferred but not essential.
- The Executive Assistant is expected to start by December 1, 2026, and the hiring process ends with an onsite interview in New York.
- Groupe Insearch is managing this search on behalf of the hiring company.
Carried interest or profit share after 6 months
Competitive base compensation
Three days a week in the office
Executive Assistant key responsibilities
Calendar and executive support
- Own complex, high-volume calendar management for four senior team members across multiple time zones, the core of the role.
- Serve as the primary point of contact between the executives and internal and external stakeholders, handling correspondence, emails and phone calls with professionalism.
Travel and expenses
- Coordinate domestic and international travel, working with the firm’s travel agent while owning all bookings, itineraries and changes.
- Handle expense reporting and reimbursement for the executives supported.
Meetings, documents and projects
- Organize and prepare for meetings, including updating materials, taking minutes and following up on action items.
- Manage documents, presentations and reports, and maintain confidential files and records.
- Assist with projects and initiatives, tracking progress and ensuring timely completion.
Events and growth
- Support the organization of executive offsites, firm events and conferences as needed.
- Take on additional responsibilities over time as the role grows with the firm.