Executive Assistant
Confidential client
Full Time
Burlingame, California
Posted 1 week ago
Join a steadily growing firm as its Private Equity Executive Assistant in Burlingame, supporting an investment team of bright, enthusiastic people who are passionate about what they do. The culture is built on partnership, integrity, humility and hard work, and beyond day-to-day support you will have a real opportunity to take on projects and events.
Role at a glance
- This is a full-time, on-site Executive Assistant role in Burlingame, CA, in the office five days a week.
- The Executive Assistant supports the investment team of a Bay Area private equity firm.
- Standard hours are 8:30 AM to 5:00 PM and may vary around events and meetings.
- Candidates need a bachelor’s degree and 2 to 5 years of experience as an Executive Assistant or in a similar role.
- The Executive Assistant manages calendars, business travel, expense reports and CRM updates, and must be proficient in Microsoft Office.
- The hiring process includes video interviews with firm leadership, a one-hour case study and an onsite interview.
- Groupe Insearch is managing this search on behalf of the hiring company.
Employer-paid health insurance
Monthly wellness benefit
Two blocks from Caltrain
Executive Assistant key responsibilities
Calendar and travel
- Manage the investment team’s calendars, scheduling appointments, meetings and calls.
- Handle all business travel arrangements, including flights, restaurants, hotels and transportation.
Administrative and finance support
- Provide general administrative support, including filing, answering phones and updating the CRM and contact databases.
- Manage complex expense reports, receipt collection and invoices.
- Handle confidential information with discretion and professionalism.
Office, events and projects
- Liaise with property management on work orders, onsite vendors and other suite and building matters.
- Assist with other projects as needed, including event planning and organization.
- Perform occasional personal tasks and errands.