Full Time
Florida, Miami
Posted 2 weeks ago

Personal Assistant Family Office Miami: a confidential search for a direct, operational, and tech-savvy Personal Assistant to support the Principal of a Miami-based family office. This is the Principal’s first point of contact and closest operational partner, working alongside internal staff and external support personnel to keep both business and personal life running smoothly. The role offers close proximity to a high-net-worth principal and family, with regular exposure to prominent figures across finance, venture capital, technology, and government.

100% paid benefits Gym membership reimbursement Exceptional growth opportunity Exposure to elite VIPs in finance, VC, tech, and government Supportive, interconnected team Onsite in Miami, 5 days with some flexibility Reports to the Director of Operations

What we’re looking for

UHNW experienceComfortable navigating the ultra-high-net-worth world
Executive Assistant polishFormal EA training paired with genuine warmth and high EQ
Direct, operational styleNo-nonsense approach to getting things done
Proactive go-getterBrings thoughtful solutions in advance instead of waiting to be asked
Tech-savvyFluent across modern administrative tools, systems, and communication platforms
Cosmopolitan and internationally savvyStrong cultural literacy in high-end hospitality and lifestyle, attuned to Miami and beyond
Effective multi-taskerResponsible, dependable, and highly organized
Unquestionable discretionTrusted with sensitive personal, financial, and household information
24/7 mindsetReachable by cell or email, especially during travel
Strong work ethicNo task is too big or small, works well independently and on a team

Personal Assistant key responsibilities

Scheduling and time management

  • Manage the Principal’s calendar and schedule, confirming meetings, interviews, and appointments
  • Remind the Principal of important tasks and deadlines and assist with daily time management

Travel and reservations

  • Liaise with the internal Travel Coordinator and book travel, ground transportation, and accommodations
  • Serve as primary point of contact for the Principal and family while traveling
  • Maintain a travel database of preferences and research new options
  • Make and adjust reservations on behalf of the Principal

Communications

  • Act as the Principal’s first point of contact across email and phone
  • Handle correspondence while prioritizing important or sensitive matters
  • Maintain the highest level of discretion and confidentiality at all times

Family and household support

  • Work closely with internal staff and external support personnel to keep day-to-day operations running for the Principal and family
  • Research, compile, and present family-friendly activity options based on location
  • Make purchases on behalf of the Principal, including gifts, and assist with expenses

Operations and events

  • Maintain multiple data repositories including OneNote, Asana, and contacts
  • Organize meetings and prepare materials
  • Assist with event logistics and planning

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Role

Job Category

Personal Assistant

JOB ID

EB-2041297160

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