Personal Executive Assistant
Confidential UHNW
We are seeking an experienced personal assistant and executive assistant to support a UHNW couple at a confidential family office in Miami, FL. This is a high-touch, fast-paced role for a true professional who thrives wearing many hats — from luxury travel guru and event director to trusted household liaison. If you bring 5 or more years of high-level personal or executive assistant experience in a corporate, tech, or family office setting, and you operate with exceptional discretion, polish, and a proactive can-do approach, we want to hear from you.
Why this role stands out
Work with a dynamic UHNW couple in a truly varied, high-impact role
Luxury travel coordination including private jets and exclusive experiences
Based in Miami, FL (Surfside) — hybrid remote and in-person
Collaborative team including Chief of Staff, Estate Manager, and household staff
What we’re looking for in a personal assistant
Personal assistant key responsibilities
Luxury travel & logistics
- Schedule and manage luxury travel arrangements, both commercial flights and private jets
- Ensure seamless, high-touch travel experiences through meticulous planning and contingency management
- Travel on weekends as required to support the principals
Events & reservations
- Act as event director for private dinners, catered events, and exclusive parties
- Secure restaurant reservations and coordinate private chefs and catering
- Manage all logistics end-to-end to deliver flawless experiences
Household & family liaison
- Serve as the primary liaison between the CEO’s EA, security, driver, family members, and partner
- Provide full personal support to family members, assisting with any requests promptly and professionally
- Collaborate closely with the household team including Chief of Staff, Estate Manager, Chefs, Housekeeping, Handymen, IT, and Residential Security
Personal calendar & appointments
- Book and manage all personal appointments including haircuts, personal trainers, medical checkups, and dental visits
- Maintain an accurate and up-to-date personal calendar for the principals at all times
Mail & correspondence
- Check and process all physical mail and Earth Class Mail on a regular basis
- Forward correspondence to the appropriate team members or principals promptly
Expenses & ad-hoc support
- Process and track personal and household expenses accurately
- Support the principals with any ad-hoc tasks and requests as they arise