Executive Assistant to Partners
PE & VC Firm
We are hiring an experienced executive assistant to Partners at a leading PE and VC firm in Palo Alto, CA. This is a high-trust opportunity to support Partners of a $4B fund with complex calendar management, global travel, expense oversight, and event coordination. The ideal candidate is a calm, polished, and unflappable professional with 10 or more years of EA experience in venture capital or private equity, a genuine passion for supporting executives, and the judgment to operate independently in a fast-moving, high-expectation environment.
Why you’ll love working here
Incredibly warm, down-to-earth culture with a respectful and collaborative vibe
Opportunity to interface with high-profile and interesting clients and partners
Great stability on the EA team with a strong, collaborative administrative culture
Paid lunch daily
Benefits
Fully paid health premiums
Dependent coverage
401(k) with matching
Paid lunch daily
What we’re looking for in an executive assistant
Executive assistant key responsibilities
Calendar and schedule management
- Proactively, efficiently, and accurately schedule and maintain the Partners’ complex and frequently changing calendars with great judgment
- Quickly anticipate and prioritize the Partners’ schedules, getting up to speed on critical matters and creating space for the most pressing business activities
- Handle confidential and sensitive information with high discretion and professionalism at all times
Global travel coordination
- Coordinate complicated, frequent, and highly fluid domestic and international travel arrangements that reflect an understanding of the Partners’ travel preferences
- Ensure all arrangements are well-organized, accurate, cost-effective, and compliant with the firm’s Travel and Expense Policy
Meetings, events and logistics
- Coordinate all logistics for the Partners’ meetings and events, including preparing materials, greeting guests, ordering meals, coordinating transportation, and securing venues
- For larger events, coordinate with other teams to manage complex arrangements end-to-end
Expense management
- Manage a large volume of expenses on a weekly basis to ensure complete and on-time submissions by each month-end
- Ownership of all administrative and a minimal portion of personal support for the Partners of the fund
Office operations and team support
- Become an integral member of the Admin Team, supporting Palo Alto office operations including kitchen management and conference room maintenance
- Develop exceptional relationships with representatives from current and potential investors as well as firm employees
- Assist other EA team members during peak periods, vacations, and absences
- Support other duties and projects as assigned, including minimal personal assistant work (less than 10% of the role)