Senior Executive Assistant
PE & VC Firm
We are hiring an experienced senior executive assistant to support leadership at a venture capital firm in Menlo Park, CA. This is a rare opportunity for a senior EA with a background in venture capital, private equity, or financial services to join a collaborative, high-performing team and play a central role across scheduling, operations, finance administration, and firm-wide initiatives. If you thrive in a fast-paced environment where your organizational expertise and proactive mindset make a direct impact, we want to hear from you.
Why you’ll love working here
Warm, team-oriented culture with enthusiastic, intellectually curious colleagues
Summer Fridays, 3 weeks vacation, 4 floating holidays & 12–13 paid holidays
Generous benefits package including dependent coverage
Strong base compensation with annual performance bonus
What we’re looking for in an executive assistant
Executive assistant key responsibilities
Executive & calendar support
- Coordinate and schedule internal and external meetings for Managing Directors, prioritizing requests based on urgency and business needs
- Manage multiple calendars across senior leadership
- Schedule Board of Directors meetings, including logistics and calendar coordination
- Coordinate registration, logistics, and meeting schedules for annual conferences
- Proactively identify scheduling conflicts and propose solutions
- Ensure professional and personal calendars remain aligned
- Assist with calendaring, coordination, and execution of firm social events and annual meetings
IRM support
- Support the IRM team with calendaring, expenses, and related coordination
- Update PowerPoint presentations, including slide creation
- Provide fundraising travel support
Travel & expense management
- Coordinate complex domestic and international travel, including flights, hotels, ground transportation, and meeting logistics
- Ensure seamless travel experiences through thoughtful planning and contingency management
- Track, prepare, and submit expense reports for travel and business expenses
Finance, accounting & legal administration
- Provide administrative and process support to the Finance and Operations teams across monthly and quarterly workflows
- Contribute to the firm’s AI learnings and integrate new tools into processes, where appropriate
- Update various databases and enhance report generation
- Support accounts receivable, expense processing, and invoice tracking, as needed
- Collect, organize, and manage documents in support of audits, legal matters, and compliance requirements
- Respond to routine LP information and documentation requests
- Liaise with internal teams and external service providers (accounting, legal, vendors) to ensure smooth execution of administrative processes
Additional administrative
- Partner with other Executive Assistants to plan and execute internal and external events
- Support special projects, as needed
General office duties & front desk presence
- Partner with other EAs and the front desk to act as back-up support for vendor relationships and coordination
- Oversee lunch deliveries and general office maintenance
- Ensure readiness for guests and visitors, conference rooms, kitchen maintenance, and supplies