Full Time
Akron, Ohio
Posted 3 days ago

Executive Assistant to CEO in Akron Ohio

This executive assistant to CEO position in Akron Ohio is a high-trust, full-time opportunity at an established financial services firm. We are looking for an experienced executive assistant to CEO in Akron Ohio with 5 to 10 years of senior administrative support experience. The executive assistant to CEO in Akron Ohio will manage calendars, travel, board coordination, gifting programs, financial administration, and personal affairs for a busy chief executive. If you are an experienced executive assistant to CEO in Akron Ohio with a background in financial services, professional services, or a corporate environment, we encourage you to apply.

Executive assistant to CEO responsibilities in Akron Ohio

The executive assistant to CEO in Akron Ohio will handle complex calendar management, domestic and international travel coordination, board and committee support, project management, gifting and recognition programs, expense reporting, confidential records management, and personal and private affairs coordination.

Requirements for executive assistant to CEO in Akron Ohio

Candidates for this executive assistant to CEO role in Akron Ohio must have 5 to 10 years of experience supporting senior executive leadership, advanced Microsoft Office proficiency, exceptional discretion, and polished written and verbal communication skills. A bachelor’s degree is preferred and an associate’s degree is required for this executive assistant to CEO position in Akron Ohio.

We are seeking a highly experienced executive assistant to CEO at an established financial services firm in Akron, Ohio. This is a high-trust, career-defining opportunity for a seasoned operator who brings exceptional judgment, discretion, and a proactive mindset to every detail. The role spans executive and personal administrative support, from calendar and travel management to board coordination, gifting, and private affairs, enabling the CEO to stay focused on strategic leadership at all times. If you thrive in a fast-moving, high-accountability environment and take full ownership of your work, we want to hear from you.

Why this role stands out

Direct access and true partnership with the CEO

High-visibility role with real strategic impact

Trusted involvement in board and charitable initiatives

Collaborative culture with a strong administrative team

Long-term career opportunity at an established, respected firm

Broad scope and variety — no two days look the same

What we’re looking for in an executive assistant

5–10 years EA experienceSupporting senior executive leadership
Bachelor’s degree preferredAssociate’s degree required
Advanced Microsoft OfficeCRM experience a plus
Unimpeachable discretionConfidential, sensitive, and personal matters
Polished communicatorWritten, verbal, and interpersonal
Proactive problem-solverAnticipates needs before they surface
Calm under pressurePrecise execution across competing deadlines
True strategic partnerBuilds high-trust relationships at all levels

Executive assistant key responsibilities

Executive schedule & communications

  • Manage the CEO’s Outlook calendar with independent judgment — scheduling calls, meetings, events, and travel for optimal efficiency
  • Prioritize demands on the CEO’s time, redirect inquiries appropriately, and proactively protect focus time
  • Draft and edit correspondence, proofread documents, and assist with articles, white papers, and departmental materials
  • Confirm appointments and prepare briefing materials in advance of all engagements

Travel, events & meeting coordination

  • Coordinate all aspects of CEO travel — flights, accommodations, transportation, and detailed itineraries
  • Manage logistics and catering for CEO-directed events and meetings including Board, Vistage, and local groups
  • Support conference participation: materials submission, registrations, and presentation preparation
  • Coordinate travel and logistics for business guests accompanying the CEO

Board, committee & relationship support

  • Coordinate communications and logistics for industry committees chaired by the CEO
  • Support the CEO’s involvement with university, foundation, and charitable boards
  • Initiate preparation for Member Advisory Board and Carrier Partnership calls — scheduling, invitations, agendas, and surveys
  • Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO

Projects, gifting & special assignments

  • Manage special projects for the CEO, working with manufacturers, vendors, and designers
  • Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff across holidays, life events, and milestones
  • Prepare recipient lists, select items with CEO approval, oversee mailing, packaging, and cost management
  • Track gifting spend and recommend items aligned with relationships and brand standards

Financial administration & records

  • Review and submit invoices for payment; complete expense reports and manage credit card statements for CEO and EA
  • Maintain files for the CEO’s insurance policies and trusts; scan documents into internal systems
  • Manage continuing education requirements for the CEO’s designations, licenses, and industry memberships
  • Maintain confidential records related to trusts, family business holdings, and personal matters

Personal & private affairs

  • Coordinate personal calendar including extended stays, aligned with business and family obligations
  • Plan and manage personal and family travel logistics with detailed itineraries
  • Provide administrative support for charitable engagements and private commitments

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Role

Job Category

Executive Assistant

Job ID:

EB-1497115508

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