JOB ID: EB-1093612668

Executive Assistant Jobs Palo Alto is a high-impact opportunity to support a respected CEO at a confidential investment firm headquartered in Palo Alto. This role is designed for a seasoned Executive Assistant who thrives in fast-paced investment environments and brings experience supporting senior leadership across venture capital, private equity, and global markets.

This Executive Assistant role in Palo Alto blends high-level executive support with strategic coordination and selective personal assistance. You will work closely with the CEO on day-to-day priorities while gaining exposure to investment operations, board-level interactions, and cross-functional initiatives within a dynamic and well-capitalized organization.

COMPANY
Confidential investment firm headquartered in Palo Alto

POSITION
Executive Assistant to the CEO

ATTRACTIVE FACTORS

• Join a small, dynamic team backed by a global investment organization
• Exposure across multiple asset classes including venture capital, private equity, real estate, and global markets
• Direct partnership with a highly respected and well-connected CEO
• Long-term stability with philanthropic impact through the company foundation
• Collaborative culture centered on integrity, discretion, and excellence
• Hybrid work schedule with on-site lunch provided

KEY RESPONSIBILITIES

• Serve as primary gatekeeper and strategic partner to the CEO, managing complex and high-volume calendars with precision
• Prioritize and optimize scheduling to align with key business objectives and executive priorities
• Prepare the CEO for meetings by developing agendas, clarifying goals, and assembling briefing materials
• Create and refine presentations, reports, and analysis using PowerPoint and Excel
• Coordinate all domestic and international travel including logistics, itineraries, accommodations, and family travel as needed
• Manage and track expense reports ensuring timely and accurate submission
• Support strategic projects and cross-functional initiatives aligned with company priorities
• Liaise with Board of Directors and Investment Advisory Board members
• Handle highly confidential information with discretion and professionalism
• Provide occasional personal support to the CEO and family including household coordination and travel logistics

TOP KEYS FOR CLIENT

• 8–10 years of experience supporting a CEO or C-level executive, ideally within investment management or finance
• Bachelor’s degree required; business or finance background preferred
• Exceptional written and verbal communication skills
• Highly organized with strong technical proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Ability to operate effectively in fast-paced, high-performance environments
• Strategic thinker with a proactive, anticipatory mindset
• High level of discretion, emotional intelligence, and trustworthiness
• Strong cultural alignment: mature, collaborative, humble, and professional

This Executive Assistant opportunity in Palo Alto is ideal for candidates seeking a long-term role at the highest level of executive support, with meaningful exposure to investment strategy, leadership decision-making, and global operations.

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