Executive Assistant
PE & VC Firm
We are hiring an experienced executive assistant for a hybrid role split between San Francisco and Palo Alto, CA, supporting a senior leader at one of the most respected firms at the intersection of venture capital, private equity, and private wealth management. This is a true business partner role for a sharp, proactive operator who anticipates needs, drives accountability, and thrives at the center of a fast-moving, high-performing team. If you bring 5 or more years of senior executive support experience and a background in VC, PE, private wealth, or financial services, we want to hear from you.
Why this role stands out
True business partner role, not a traditional EA function
High-visibility, high-impact position at the center of the firm
Real operational ownership, build and improve systems from day one
Hybrid across San Francisco and Palo Alto offices
Meaningful exposure to senior leadership and key stakeholders
Competitive compensation, full benefits, and discretionary bonus
Benefits
Medical, Dental & Vision
401(k)
Paid Maternity & Paternity Leave
Commuter Benefits
Disability Insurance
Discretionary Bonus
What we’re looking for in an executive assistant
Executive assistant key responsibilities
Executive and calendar management
- Serve as a true business partner to the leader, ensuring seamless flow of day-to-day activities and anticipating needs before they arise
- Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment
- Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive
Relationship and network management
- Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader community
- Send and track gifts, mailings, and other relationship touchpoints
- Build rapport across the team and partner closely with colleagues across the firm
Meeting execution and follow-through
- Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track
- Proactively capture, enter, and maintain meeting notes, contacts, and relevant data in Salesforce and other systems
- Proactively coordinate internal and external meetings, team events, and meeting materials
Travel, events and logistics
- Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging
- Plan and execute team events and VIP engagements end-to-end
- Demonstrate timely responsiveness outside of regular business hours when needed
Systems, operations and administration
- Continually create and improve systems and processes around team functionality and operating cadence
- Manage and process monthly expense reports with accuracy and timeliness
- Provide additional administrative and special project support as needed
About the leader you will support
The person you will support is a warm, transparent, and highly collaborative leader who takes great pride in both her work and her team. Having previously served as an Executive Assistant herself, she brings a rare and genuine appreciation for the role and a deep understanding of what it takes to be truly exceptional in it. She values partnership over hierarchy. The ideal EA will feel completely comfortable sharing ideas, asking questions, managing up, and driving clarity. Communication is open, honest, and direct. Trust is built through reliability, ownership, and mutual respect.
Executive Assistant San Francisco Palo Alto Venture Capital