Office Manager and EA

JOB ID: EB-1771097532

Send your resume to [email protected] with the job ID

POSITION:

ATTRACTIVE FACTORS:

Be a part of an exciting, team-oriented environment
Work alongside very bright, enthusiastic people who are passionate about what they do
Growing portfolio includes well-known companies such as: Solana, Material Security, Brave Browser, dYdX, WorkOS, Rippling, and many other rapidly growing startups.
Opportunity to interface/interact with high-profile and interesting clients

KEY RESPONSIBILITIES:

Manage, prioritize, schedule and coordinate calendars and internal and external meetings
Arrange domestic and some international travel
Process and track invoices and receipts, submit expense reports Ad-hoc special projects as needed
Create and maintain an inviting, clean, safe and engaging work environment, ensuring high levels of organization to ensure effective operations of the day to day in the office
Answer phone calls, meet, greet and manage onsite guests ensuring that they have a welcoming experience
Serve as the point of contact to manage various office vendors (eg. maintenance, IT, building management, receiving of deliveries, packages and mail, etc.)
Manage inventory, ensure that the office is fully stocked with food, beverages and all office supplies and equipment
Plan, organize and manage SF team specific events and culture initiatives, including lunches, celebrations and happy hours

TOP KEYS FOR CLIENT:

Strong organizational skills, attention to detail and commitment to quality
Excellent written and verbal interpersonal skills with a high degree of integrity and discretion
Strong preference for candidates with experience in planning, managing, and executing
Events
3+ years of experience of administrative support in finance or other client-facing industry
Position to be based in San Francisco, strong preference for hyperlocal candidates
Effective interpersonal skills, with an ability to interface with personnel
Ability to work with many different groups of people, all with varying agendas
Strong sense of urgency, adaptability, flexibility and resourcefulness
The ability to function professionally under pressure, while managing multiple concurrent
Team player with a desire to roll up sleeves and help; motivated by the opportunity to contribute on a small, tight-knit team
Understands the sensitivity of confidential information and documents
Handle sensitive situations with tact, diplomacy and good judgement
Able to anticipate needs and act upon requests independently