Grow Your Career!

By June 17, 2022

POSITION:

Executive Assistant – Project Coordinator

ATTRACTIVE FACTORS

  • Mission-driven organization
  • Opportunity for growth within company
  • Kind, professional team and collaborative, diverse environment
  • Equity and 401(k)
  • Medical, dental, vision for employees and dependents

RESPONSIBILITIES:

  • Maintain calendars, coordinate meetings, arrange travel, prepare expense reports
  • Screen email, prepare correspondence (post meeting follow ups), track tasks, and drive follow ups.
  • Participate in executing events end-to-end – managing invites process, handling event logistics (including on-site in a few cases), managing post event follow up.
  • Coordinate contracts and payments.
  • Manage webinar evaluation and feedback process.
  • Maintain / Update Coach Database as key management tool.
  • Handle a dynamic workload and make decisions (often with limited context)
  • Assist with the recruiting, selection, and onboarding of new coaches.

KEY REQUIREMENTS:

  • Bachelor’s degree preferred.
  • 2+ years of work experience in a fast-paced environment such as startup company, consulting firm, or large corporate firm.
  • A self-starter capable of multi-tasking and prioritizing.
  • Self-motivated, detail oriented and analytical with a strong work ethic.
  • Possesses Global and multi-cultural fluency.
  • Excellent calendar management skills with widespread experience scheduling meetings and appointments.
  • Ability to take initiative and be proactive in completing assigned work and projects.
  • Broad written / verbal communication skills.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook and G-suite.
  • Competency at software tools such as Basecamp, Workboard, Slack, Calendly plus event technologies.
  • Ability to perform and/or manage special projects, assist in planning firm events, and prepare presentations and reports for internal and external use
  • Exceptional telephone etiquette
  • Hyper organized, extremely detail oriented and capable of working in a fluid environment with ever changing priorities.
  • Strong interpersonal skills and ability to quickly build rapport with internal and external partners

PERSONAL CHARACTERISTICS:

  • Analytical and insightful, with the ability to anticipate needs in advance
  • Quick learner
  • Exceptional judgment
  • Works well with numerous personality types
  • Extremely detail oriented and hyper organized
  • Able to communicate effectively inside and outside of an organization
  • Not afraid to be persistent or to take initiative
  • Intellectually curious

JOB ID: GIS2022NY1