Front Desk Coordinator

JOB ID : EB-1732920964

Send your resume to [email protected] with the job ID

ADDRESS:

Menlo Park, CA.

(On Mondays)

San Francisco, CA.

(Tuesday – Friday)

POSITION:

Front Desk Coordinator

ATTRACTIVE FACTORS:

• Be a part of an exciting, team-oriented environment
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Opportunity to interface/interact with high-profile and interesting clients

As Office Coordinator, you will be the firm’s first point of contact and provide various support across the organization. As a polished and outgoing individual, you’ll ensure all guests and colleagues feel welcome in our fast-paced environment. In this role, you will support the Menlo Park and San Francisco offices, steward multiple assignments simultaneously, and guarantee that day-to-day operations run smoothly and efficiently.

KEY RESPONSIBILITIES:

• Welcome employees and guests of all levels; certifying the Firm’s visitor-related policies are followed upon arrival. Determine the nature and purpose of guest visits and direct them as appropriate.
• Ensure the office is fully and neatly stocked with office and kitchen supplies, healthy snacks, and beverages.
• Coordinate daily lunches for in-office team members, as well as arrange food and beverages for onsite meetings as needed.
• Maintain that the office’s appearance remains clean, tidy, and presentable at all times, including reception, communal areas, conference rooms, and all kitchen spaces.
• Own relationships with property management and outside vendors required to keep the office running smoothly. This includes support for facility requests and maintaining kitchen and office equipment.
• Assist with various administrative tasks such as copying, scanning, running errands, sorting, and distributing mail and packages.
• Direct incoming communications, handling highly confidential information and documents with discretion and confidentiality.
• Prioritize time-sensitive information and ensure action items are addressed promptly.
• Use creativity and excellent judgment to make informed decisions to get the job done.
• Perform with a sense of urgency and a willingness to learn and take on new responsibilities.
• Actively communicate with the team, prioritize conflicting needs, and handle matters on short timelines when necessary.

TOP KEYS FOR CLIENT:

• Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative confidently.
• Resilient, able to manage multiple projects and deliver quality work to deadlines.
• Discretion, diplomacy, and excellent judgment; a high degree of integrity when dealing with confidential and sensitive information.
• Exceptional attention to detail.
• Strong calendar management and prioritization skills.
• Advanced proficiency with Gmail, Google Calendar, and key applications such as Word, Excel, PowerPoint, Expensify, and Zoom.
• Flexible, open to a growing role, and able to adapt with the ability to deal with pressure and prioritize when “crises” arise.
• Committed to being a team player.
• Positive, “go-getter,” and “can-do” attitude. Sense of humor, strong work ethic, and the willingness to help other assistants with projects.
• Team player, dependable, and proactive with a strong desire to learn
• Keen sense of observation; ability to anticipate and respond promptly to Executive needs
• Knowledge and passion for the newest trends and restaurants.
• Ability to move quickly, juggle multiple projects, and make quick decisions without sacrificing attention to detail.