Executive Assistant to Program Strategists

By July 31, 2023

Submit your resume to info@insearchsf.com

Position ID: EB-4125027901

 

ATTRACTIVE FACTORS

  • Very generous medical and benefits program
    • Medical/dental/vision covered 100% for employee and dependents
    • $5k health savings account from employer (refilled every quarter to ensure all out-of-pocket expenses are covered}
    • 401k matched 100% by firm and an additional 100% in profit sharing
    • Parking/commuter benefits
    • Health/wellness monthly allowance
    • Generous PTO policy including the week off between Christmas & NYE
  • Free lunch & snacks
  • Opportunity for longevity within firm
  • Very pleasant people to work with
  • Vital part of the org
  • Open to ideas and suggestions to improve processes

KEY RESPONSIBILITIES

  • Manage and organize fast-paced set of activities for multiple calendars, focused on supporting five Program Strategists, including:
    • Full calendar support for competing priorities (booking internal and external meetings, coordinating with partner organizations and grantees)
    • Booking travel arrangements and other travel related expenses
  • Handle highly confidential and non-routine information with the highest levels of professional standards and attention to detail
  • Produce professional, accurate, and polished documents generated or required by staff members in a timely manner; create and develop visual presentations as needed
  • Professionally and hospitably greet guests, supporting guests as required
  • Manage logistics of staff and client meetings
  • Manage monthly expense reporting for the team
  • Provide backup support to the team, including other executive assistant and liaise with suite-wide admin staff and leadership to ensure seamless inter-office communications and share administrative duties as assigned
  • Maintain accurate and current electronic and paper files and keep the office organized and operating effectively and efficiently; set up systems to enable effective operations
  • Conduct, synthesize and report on basic research as required by the staff
  • Manage special projects and other duties as assigned

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