JOB ID: EB-1238579891
Send your resume to info@insearchsf.com with the job ID
LOCATION:
Menlo Park, CA.
(On Mondays)
San Francisco, CA.
POSITION:
EA to (Head of BD)
COMPENSATION:
Up to $145K base + 15% bonus + profit sharing
ATTRACTIVE FACTORS:
- Cigna PPO or Kaiser
- 100% medical, dental, vision for employees and dependents.
- $2500 stipend to offset medical bills
- Future – on demand workout trainer. Comes with Apple Watch.
- Mental health benefits through Modern Health and Thrive subscription
- W/L balance
- 401(K) with up to 10% matching
- Gorgeous offices in both Menlo Park and San Francisco
RESPONSIBILITIES:
The Executive Assistant will work closely with top-level Partners, Co-Founders, and Executives. This is an opportunity to work alongside individuals who are driven by operational excellence and a passion for making history. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. The position requires the ability to juggle competing responsibilities while prioritizing.
- Extensive calendar management and travel planning for internal and external meetings: Manage changing calendars and priorities
- Email and communication management: Ensure no critical communications go unnoticed and that every internal and external interaction is a top priority.
- Prepare travel arrangements and itineraries, and meticulously file expenses.
- Network Relationship Management: Liaise with tech executives and investors and help the partner leverage opportunities to engage with key stakeholders.
- Plan and coordinate intimate events and dinners: Arrange all details, from selecting a unique venue to managing event registration and communication that aligns with the partner’s voice to coordinating the day of event logistics to ensure seamless execution.
- Daily schedule preparation, confirming all meetings, and sending calendar reminders
- Coordination of door-to-door complex travel arrangements (domestic & international), including flights, hotels, and booking private aviation.
- Work with the other assistants to plan and manage internal and external events.
- Update and maintain extensive contact and event lists and track event invites and RSVPs.
- Excellent organizational skills with extreme attention to detail.
- Ability to process data and formulate reports.
- Able to interact with all levels, as well as external executives and investors, in a fast-paced environment, and remain calm under pressure.
TOP KEYS FOR CLIENT:
- 3-7 years of executive administrative support in the financial services industry, preferably in Venture Capital, Private Equity, Investment Banking, UHNW individual or family, or executive sales teams.
- A strong team player who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization.
- Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.
- Positive, “go-getter,” and “can-do” attitude.
- Resilient, with the ability to manage multiple projects and deliver quality work to deadlines.
- Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
- Exceptional attention to detail.
- Strong calendar management and prioritization skills.
- Advanced proficiency with Gmail, Google Calendar, and key applications such as Word, Excel, Powerpoint, Expensify, and Zoom.