JOB ID: EB-1719688355
Send your resume to info@insearchsf.com with the job ID
ADDRESS
4 Embarcadero Center
San Francisco
POSITION
Executive Assistant
HOURS:
Onsite in San Francisco 5 days a week
ATTRACTIVE FACTORS
- Beautiful office located at Four Embarcadero Center
- Work alongside very bright, enthusiastic people who are passionate about what they do
- Discretionary bonus
- Overtime
- 401k match
- Excellent medical, dental and vision benefits
- In office coffee cart Monday morning
- Firm wide lunches on Monday
- On-site gym
KEY RESPONSIBILITIES
- Direct Support to three Executive professionals, including a Managing Partner, a Managing Director, and the Head of Investor Relations (IR).
- Proactive Calendar Management: day-to-day scheduling, resolving conflicts, rescheduling to accommodate ever-changing priorities, high volume of emails and scheduling tasks.
- Will provide light personal assistant (PA) support as needed.
- The head of IR is client-facing, often meeting with investors; this role includes greeting guests and creating a professional, welcoming environment.
- Manage a high volume of responsibilities and prioritize time-sensitive tasks with limited supervision in a fast-paced working environment.
- Maintain a discreet and professional manner while adhering to the Firm’s core values and principles.
TOP KEYS FOR CLIENT
- Exceptional multitasking abilities and an excellent attention to detail with zero-defect output; strong organizational abilities with the capacity to manage multiple priorities and deadlines.
- Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
- A collaborative and flexible approach to work, with the ability to thrive in a fast-paced, dynamic environment.
- Role requires humility, openness to learning, and a willingness to adapt to existing company culture.
- Ideal candidate will be reliable, steady, and drama-free — able to come in, do the job, and avoid creating disruption.
- Highly motivated, self-driven and solution oriented.
- Strong emotional intelligence and ability to diplomatically navigate complex situations.
- Positive attitude; no task too big or too small.
- Assist with the daily operations of the office as needed.
- Take on various projects outside the EA role as they arise.