JOB ID: EB-4884857035
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Location
Menlo Park
HOURS
7-8:30am start to 4-5:30pm PT, Monday-Thursday onsite, WFH Fridays
ATTRACTIVE FACTORS
- Be a part of an exciting, team-oriented environment
- Work alongside very bright, enthusiastic people who are passionate about what they do
- Growing portfolio
- Opportunity to interface/interact with high-profile interesting clients
KEY RESPONSIBILITIES
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Extensive calendar management i.e., strategically arranging internal/external video and in-person meetings
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Meetings typically involve internal and external participants, including Partners, across multiple time zones
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Prompt response to emails and requests including EA team across multiple time zones to make complicated internal scheduling as efficient as possible
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Represent the company and the Partner in all communications with a professional, positive, and kind manner
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Arrange and coordinate travel itineraries and reservations (hotel, airline, car service) local, domestic, and abroad
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Able to book and strategically plan a global trip independently/direct with vendors or coordinate with travel agency; Be savvy with regards to efficiency and cost; Reconcile expenses
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Monitor hotel, airline, and car services reservations while the Partner is traveling
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Implement systems/strategizes to maximize time and efficiency for the Partner
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In absence of the office coordinator, provide general office support
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Ad hoc project requests such as partnering with the Tech Team to organize portfolio roundtables and other events
TOP KEYS FOR THE CLIENT
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Preference to have a Bachelor’s or Associate’s Degree
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Related experience, transferable skills and/or training will be valued in lieu of a degree
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Extensive global support experience required
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At least 5 years of EA experience
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Basic proficiency with PowerPoint and Excel
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Forward thinking and proactive; Ability to see risks/potential issues before they happen and minimize
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Ability to apply common sense understanding to carry out instructions and assignments
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Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason and logic in implementation
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Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions
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Speaks clearly; Listens and gets clarification; Responds well to instructions and questions; Writes clearly and informatively; Varies writing style to meet needs
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Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts actions; Follows through on commitments
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Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent c unexpected events
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Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or with an alternate plan; Timely arrival to office
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Initiative: Volunteers readily; Undertakes self-development activities; Takes independent actions and calculated risks; Asks for and offers help when needed
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Teamwork: Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of the team above own interests
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Supports everyone’s efforts to succeed
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Loves PE; Loves being an EA; Takes their job seriously, but not themselves!