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Personal Assistant

By

Job ID: EB-1300327737

Send your resume to info@insearchsf.com with the job id

 

Job Title: Executive Personal Assistant

Position Description

 

Seeking a dynamic Executive Personal Assistant for a CEO in San Francisco. The ideal candidate will be a seasoned executive level assistant having worked in a professional setting, as well as, the creative world that thrives in a fast paced and ever-changing environment.

 

Candidates must have exceptional relationship management skills and will be the Principal’s personal brand representative engaging with centers of influence, c-suite executives, public figures and close friends and family. The ideal candidate is hospitality driven and will help the Principal achieve his goal of becoming the world’s ultimate host.

 

Personality Attributes:

  • Must exercise good judgment, confidentiality, tact, patience and be humble
  • Sophisticated creative with a passion and background in design/the arts
  • Detail oriented individual with ability to manage and catalog important conversations and interactions between Principal and others
  • Must maintain professionalism and be friendly with family, extended family, friends, guests, other staff, and vendors
  • A clear understanding of industry anonymity and how to implement discretion in all settings
  • Self-Starter with a “no task is too big or too small” attitude
  • Excellent time management skills and organization
  • Flexible to work remotely and come on site as needed
  • Thought partner that is able to make well informed, strategic recommendations with detailed analysis
  • Critical thinker and problem solver willing to absorb new/multiple workflows
  • Growth mindset – Ability to grow and evolve professionally with the Principal

Management and Administrative:

  • Ability to handle, catalog and manage sensitive, confidential conversations and information on behalf of Principal ensuring data integrity and accuracy of records
  • Exceptional and unique gifting giving to centers of influence and public figures that reflect Principal’s sophisticated personal taste level
  • Experiential Design – Can host private dinners, parties, and events with best-in-class service providers
  • Ability to coordinate luxury experiences – travel, fine dining and unique experiences
  • Travel with Principal or ahead of Principal to prep for arrival and anticipate needs/obstacles
  • Can absorb ad-hoc requests, special projects, and research projects
  • Manage ongoing tasks using task management programs such as Monday.com or Asana
  • Ability to manage and be a liaison with household staff
  • Ongoing communication and coordination with Principal’s family and friends
  • Liaison and coordinate with Employer’s Executive Assistant for seamless execution
  • Intricate calendar management for Principal; highlight priorities and rearranging appointments and meetings as needed
  • Liaise with Principal’s security team
  • Handle mail, email, and correspondence as needed
  • Must be flexible to work occasional weekends and evenings for needs and activities, and/or be available after hours for support and communication

Property Management/Maintenance:

  • Establish maintenance program/protocols for primary residence to minimize equipment failures/downtime for repair
  • Maintain accurate records of house systems/vendors
  • Select, vet, and manage all household vendors including, construction/remodel, maintenance/repair, and ongoing service vendors
  • Empower home office to maintain open communication, put in place systems for smooth operation and communication ensuring home is a place of relaxation

 

 

Qualifications

Excellent written and verbal communication skills are required along with the ability to adapt to effectively support Employer’s needs, both at home and while traveling. Attention to detail and strong decision-making ability are equally important. This self-motivated individual must be able to manage multiple projects, communicate effectively, simultaneously prioritize critical tasks, and optimize time with Employer. Ideal candidate is a career assistant with long-term intent and is bright, forward-thinking/anticipatory, meticulous, highly organized, solution oriented, and humble.

 

  • 7 plus years of executive level support in a professional setting
  • Background in art, architecture, fashion and design – can provide portfolio of creative work
  • Proven track record of providing high level of personal/private support to C-Suite executives
  • Can make executive level decisions and provide data analysis to Principal to support decision making process
  • Willingness to travel as needed
  • Ability to work autonomously, make execute level decisions and can think like an owner
  • Comprehensive knowledge of PC/Mac operating systems, iPhone apps, GSuite
  • Must have a valid driver’s license, clean driving record, and have vehicle to run errands as needed
  • Able to work legally in the U.S.

 

 

Assistant to President

By

JOB ID: EB-3272996387

Send your resume to info@insearchsf.com with the job id

 

COMPANY: 

Confidential Family Office

 

LOCATION: 

West Los Angeles

 

POSITION:

Assistant to President

The organization is looking for a versatile, energetic, and proactive Assistant to support its President. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Assistant will join a team of four that includes an Executive Assistant, Travel Assistant and Estate Manager.

 

COMPENSATION:

DOE base + bonus; generous benefits/perks

REPORTS TO: 

Director of Operations

 

INTERVIEW PROCESS:

1st:  Video with Director of Operations

2nd: Video with Executive Assistant

3rd: Onsite with the team

4th: Onsite with COO

5th: Onsite with President

 

ATTRACTIVE FACTORS: 

  • 100% paid benefits
  • Gym membership reimbursement
  • Daily meals and fully stocked kitchen
  • Exceptional opportunity for personal and professional growth
  • Exposure to the elite VIPs in Finance, Venture Capital, Technology, International and Domestic government spaces
  • Multibillion-dollar office

 

KEY RESPONSIBILITIES :

  • Being available 24/7 by cell phone and email
  • Continuously available for frequent, extensive, and last-minute travel with the President
  • Organizing, stocking, and managing the President’s personal items
  • Handling medical logistics
  • Tracking and managing the President’s personal calendar
  • Packing, unpacking, and acting as a valet for the President when he is traveling
  • Proactively anticipating the President’s needs and expectations
  • Demonstrating composure and flexibility among competing priorities
  • Possessing an ability to maintain the highest standard of confidentiality
  • Exercising a strong work ethic: “No task is too big or too small”

 

TOP KEYS FOR CLIENT:

  • Someone who is proactive and always anticipating the needs and expectations of the executive
  • Ability to take detailed instructions from executive as well as other team members
  • Confident personality
  • Ability to keep executive’s personal life and professional life separate
  • Comfortable with asking questions
  • Excellent communication skills
  • Someone who understands etiquette around entertaining and being a great host
  • Ability to work with strong personalities in a professional and confident manner
  • Experience with handling confidential and discreet matters