JOB ID: EB-1199263636

Send your resume to info@insearchsf.com

COMPANY:

Confidential UHNW family

ADDRESS:

Los Angeles

POSITION:

Travel Personal Assistant

HOURS:

Full-Time

ATTRACTIVE FACTORS:

• The role offers an opportunity to work within a dynamic family environment.

Job Summary:
A UHNW family is seeking an experienced and professional Travel Personal Assistant to provide comprehensive support in their day-to-day personal and household needs. The Travel PA will coordinate family activities, and manage personal tasks, while also collaborating with other household staff and external service providers. The ideal candidate will have exceptional organizational skills, be discreet, and capable of anticipating the needs of the family.

KEY RESPONSIBILITIES:

• Personal Assistance:
  • Manage the family’s personal schedules, including appointments, travel, and events.
  • Provide support and assistance in managing the principals’ parents’ needs.
  • Packing, unpacking, and acting as a valet for President and family when they are traveling
  • Assist with personal shopping, wardrobe management, and gift purchasing.
• Household & Staff Management:
  • Oversee and coordinate household staff schedules, ensuring smooth day-to-day operations.
  • Organize household inventory, ordering supplies, and ensuring items are restocked when needed.
  • Point of contact for nannies, ensuring children’s schedules and needs are met, and coordinate childcare logistics as needed.
• Event & Project Coordination:
  • Assist in planning and executing family events, holidays, and special occasions.
  • Oversee personal and family projects, ensuring timelines and goals are met.
• Administrative Support:
  • Handle confidential matters, including correspondence, document management, and financial transactions.
  • Assist with household budget management, tracking expenses and managing invoices.
• Childcare & Family Support (if applicable):
  • Assist with organizing children’s schedules, including school, extracurricular activities, and appointments.

TOP KEYS FOR CLIENT:

• 3+ years of experience as a Personal Assistant or similar role supporting a UHNW individual or family.
• Strong organizational and multitasking skills, with attention to detail and problem-solving abilities.
• Discretion and confidentiality are paramount.
• Ability to work flexible hours, including occasional weekends and holidays.
• Excellent communication skills, both written and verbal.
• Proficiency with technology, including calendars, spreadsheets, and household management software.
• Experience coordinating high-end travel, events, and luxury services.
• Have a current passport and be available to travel 30-40% of the year.

JOB ID: EB-3272996387

Send your resume to info@insearchsf.com with the job id

COMPANY: 

Confidential Family Office

LOCATION: 

West Los Angeles

POSITION:

Assistant to President

The organization is looking for a versatile, energetic, and proactive Assistant to support its President. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Assistant will join a team of four that includes an Executive Assistant, Travel Assistant and Estate Manager.

COMPENSATION:

DOE base + bonus; generous benefits/perks

REPORTS TO: 

INTERVIEW PROCESS:

1st:  Video with Director of Operations

2nd: Video with Executive Assistant

3rd: Onsite with the team

4th: Onsite with COO

5th: Onsite with President

ATTRACTIVE FACTORS: 

• 100% paid benefits
• Gym membership reimbursement
• Daily meals and fully stocked kitchen
• Exceptional opportunity for personal and professional growth
• Exposure to the elite VIPs in Finance, Venture Capital, Technology, International and Domestic government spaces
• Multibillion-dollar office

KEY RESPONSIBILITIES :

• Being available 24/7 by cell phone and email
• Continuously available for frequent, extensive, and last-minute travel with the President
• Organizing, stocking, and managing the President’s personal items
• Handling medical logistics
• Tracking and managing the President’s personal calendar
• Packing, unpacking, and acting as a valet for the President when he is traveling
• Proactively anticipating the President’s needs and expectations
• Demonstrating composure and flexibility among competing priorities
• Possessing an ability to maintain the highest standard of confidentiality
• Exercising a strong work ethic: “No task is too big or too small”

TOP KEYS FOR CLIENT:

• Someone who is proactive and always anticipating the needs and expectations of the executive
• Ability to take detailed instructions from executive as well as other team members
• Confident personality
• Ability to keep executive’s personal life and professional life separate
• Comfortable with asking questions
• Excellent communication skills
• Someone who understands etiquette around entertaining and being a great host
• Ability to work with strong personalities in a professional and confident manner
• Experience with handling confidential and discreet matters