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Personal Assistant

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JOB ID: EB-2451147065

Send your resume to [email protected] with the job id

 

COMPANY:

Confidential Family

 

ADDRESS:

San Francisco, CA

Pacific Heights

 

POSITION:

Personal Assistant to VC Partner

 

HOURS:

Onsite 3 days a week (flexible as needed)

 

Overview:

We are seeking an experienced and highly organized Personal Assistant to oversee the day-to-day operations of a high-profile household. Acting as the mini-COO of the residence, you will ensure seamless coordination of household staff, personal schedules, and logistics for a Partner at a top VC firm.

 

ATTRACTIVE FACTORS:

  • Great family to work with

  • Paid holidays and comprehensive health benefits (medical/dental)

 

KEY RESPONSIBILITIES:

 

  • Scheduling & Calendar Management: Oversee all personal and family calendars, including appointments, travel, and events.
  • Errands & Logistics: Handle personal errands, reservations, and travel arrangements.
  • Household Operations: Ensure the home runs smoothly, managing vendors, repairs, inventory, and household budgets. Current staff: Chef, Nannies, House Cleaners, driver.

 

TOP KEYS FOR CLIENT:

 

  • Maintain the highest level of professionalism and confidentiality in a dynamic, fast-paced environment.
  • Meticulously organized, hardworking, flexible.
  • Ideally lives within ~ 20 minutes of Pacific Heights in SF
  • Minimum 4+ years of work experience as a PA.
  • Proactive approach to work, with strong use of initiative and common sense.
  • Highly discreet, with a strong understanding and respect for confidentiality.
  • Polished, confident, and highly responsive communicator, both written and oral.
  • Proactive communicator (someone who closes the loop on everything)
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests outside of office hours, as required.
  • Positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently.
  • Friendly but professional approach, with the ability to build rapport quickly.
  • Excellent organization, time-management, and prioritization skills with the ability to juggle multiple tasks at the same time.
  • Tech savvy and able to create new processes, comfortable owning the master family calendar.
  • Operates at a level of being able to always anticipate the family’s needs
April 29, 2025

Personal Assistant

By

JOB ID: EB-1693140521

Send your resume to [email protected] with the job ID

 

POSITION:
Personal Assistant
We are looking for an experienced and dedicated Personal Assistant to support a Tech Founder/CEO and their family. The successful candidate should be a travel guru, proactive problem solver, event director, apartment manager, and have an ability to wear many hats according to the needs of the Founder/CEO.
Candidates should have a proven track record of providing a high level of personal/private support for a high net worth individual. Candidates should also be highly professional, polished, and committed to their role, with a strong work ethic and an instinctively proactive approach. The role requires a high level of focus and concentration to be applied in order to ensure accuracy and attention to detail. The PA must be able to work in a fast, efficient, and organized manner to cope with multiple tasks and often competing demands. This is a truly exciting opportunity for someone looking to be challenged in a friendly, but fast-paced environment, and is willing to commit to working flexibly outside of core business hours as required; traveling (even on weekends) may be required. Location of this role will be based in Atherton with a hybrid onsite schedule of 3 days per week onsite and the rest performed remotely.
ATTRACTIVE FACTORS:
  • Flexibility with schedule
  • Occasional travel
  • Elaborate event planning
  • High-end gift buying
  • PTO for vacation & sick
  • Generous base + bonus, benefits
  • Family is very generous with the staff
  • Team environment
REPORTS TO:
Estate Manager
KEY RESPONSIBILITIES:
  • Liaise with CEO’s EA, security, driver, family, and family office.
  • Book travel arrangements, both on commercial flights and private jets.
  • Event director: Restaurant reservations and organizing private dinners and catered chefs for private parties and events.
  • Apartment management: Assist with house duties such as scheduling laundry pickup/drop-off off, and ensuring owner’s residence is stocked with groceries, supplies, and other items on a routine basis. Oversee maintenance work in the apartment.
  • Checking all physical and earth class mail and forwarding them to appropriate people.
  • Booking all personal appointments, such as haircuts, personal trainers, checkups, and dental.
  • Other ad-hoc tasks as required; traveling on weekends may be required.
TOP KEYS FOR CLIENT:
  • 3 – 5 + years of work experience as an PA or EA.
  • Proactive approach to work, with strong use of initiative and common sense.
  • Highly discreet, with a strong understanding and respect for confidentiality.
  • Polished, confident, and highly responsive communicator, both written and oral.
  • Flexible and accommodating approach to the job; willing to respond to mobile phone and email requests out of office hours, as required.
  • Positive work ethic with a no-fuss, can-do approach to ensure work gets done quickly and efficiently.
  • Ability to remain calm and measured at all times, especially when under pressure and working to tight deadlines.
  • Friendly but professional approach, with the ability to build rapport quickly.
  • Excellent organization, time-management, and prioritization skills with the ability to juggle multiple tasks at the same time.
  • Strong IT skills – in particular, proficiency in Google Suite.
March 26, 2025
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