Job ID: EB-9193527904

Send your resume to info@insearchsf.com with the job ID

 

COMPANY:

Confidential Private Family

ADDRESS:

San Francisco, CA

 

POSITION:

Property Manager

 

INTERVIEW PROCESS:

1st: Video interview with HR

2nd: Video interview with team members

3rd: Video interview with additional team members

4th: Video case study

5th: Onsite interview with principals

ABOUT THE ROLE

The Property Manager is responsible for maintaining the grounds, exteriors, and mechanical systems of properties in San Francisco, including the current residence, staff office apartment, storage facility, and the Estate currently under construction. Duties encompass hands-on maintenance work, troubleshooting, and repairs (plumbing, electrical, HVAC and other systems), basic carpentry, as well as ensuring overall property cleanliness. The ideal candidate is detail-oriented, proactive, collaborative, and capable of handling pet care duties. Reporting directly to the Principal, this role requires a professional approach to property management and excellent communication skills. This position will be expected to coordinate plans and services with internal and external contacts, including family members, property staff, contractors and vendors as needed.

 

ATTRACTIVE FACTORS:

Support an engaging, creative and warm family

Have autonomy with all necessary resources

High-profile network

Strong, well established family office support structure

Full benefits and robust compensation

 

KEY RESPONSIBILITIES:

 

Property Maintenance and Operations Oversight:

· Ensure all properties, gardens, and grounds are immaculate.

· Perform routine walk-throughs of properties, identifying maintenance needs and coordinating with vendors.

· Develop and implement preventative maintenance programs.

· Perform repairs, installation of fixtures and appliances and replacement of damaged systems.

· Supervise home projects and repairs, liaising with vendors and service providers.

· Create and maintain household inventories, manuals, and protocols.

· Manage all work in compliance with OSHA and applicable environmental regulations, contracts, codes, zoning, and regulatory agencies.

Coordination and Management:

· Coordinate minor repairs and maintenance projects, including household appliances.

· Liaise with subcontractors, service providers, and vendors.

· Manage service contracts and invoices, ensuring timely approvals.

· Receive and distribute UPS deliveries and packages for Principals.

· Oversee trash and recycling management, both indoors and outdoors.

· Handle inventory management, including tools, household supplies, and vehicle needs.

 

General Support and Assistance:

· Assist with heavy lifting and moving of supplies, furniture, and vehicles.

· Maintain cleanliness of exterior grounds, pool, gym, and mechanical room.

· Organize and maintain garages and care for vehicles.

· Assist housekeeper with moving large items.

· Oversee care of the family’s dog, coordinate supplies, boarding and vet visits.

· Perform specific assignments as delegated by Principals and maintain confidentiality.

 

Additional Responsibilities:

· Maintain detailed records for automobile upkeep and recreational equipment.

· Maintain a positive and proactive attitude, supporting efficient management of Principals’ lives.

· Be on-call to respond to emergency issues.

· Undertake other special projects and duties as assigned.

 

TOP KEYS FOR CLIENT:

• Attention to detail, excellent interpersonal and communication skills.
• Exceptional project management, organizational skills and dedication to responsibilities.
• Able to work well in a team environment and have a very positive attitude.
• Ability to maintain a high level of strict discretion, confidentiality, and professionalism.
• Comprehensive knowledge of HVAC, mechanical systems, and construction‐related trades.
• Ability to operate hand tools and power tools.
• Ability to read technical manuals and drawings.
• Basic computer skills and smartphone proficiency. (Word, Excel, iOS).
• Technical working knowledge of smart house technology such as Lutron, Security Apps, Sound Systems, etc.
• 7+ years of hands‐on experience on a large private estate with substantial longevity in past position(s).
• The physical demands of this job will require walking, sitting, standing for extended periods on top of the ability to lift and move up to 10‐50 pounds frequently.
• Applicants must be currently authorized to work in the United States.
• Practice the utmost professional discretion.
• Successfully complete an in‐depth background investigation, including a cyber/social media risk evaluation.
• Valid driver’s license and clean driving record.
• Please note that our Company has adopted a COVID‐19 vaccination policy to safeguard the health and well‐being of our employees. As a condition of employment, our employees working on‐site are required to be fully vaccinated for COVID‐19, unless a reasonable accommodation is approved or as otherwise required by law.