Office Manager
Confidential client
Full Time
California, San Francisco
Posted 2 days ago
Become the Startup Office Manager in San Francisco who makes a fast-growing AI company’s office a place people love coming into. You will be the first point of contact for everything office-related and the owner of the systems behind it. As headcount grows, you will turn ad hoc tasks into repeatable routines so the office scales without depending on any one person’s memory.
Role at a glance
- This is a full-time, on-site Office Manager role in San Francisco, CA, in the office five days a week.
- The Office Manager runs workplace operations for a fast-growing, well-funded AI startup, covering facilities, vendors, onboarding, IT and office access.
- Candidates need 4 to 7 years of experience in office management, workplace operations or facilities at a fast-growing startup.
- The Office Manager administers Google Workspace and Slack, manages SOC 2 evidence and physical-space controls in Vanta, and coordinates with payroll, HRIS and benefits vendors.
- The Office Manager handles hands-on IT, including desk and monitor setup, conference room AV, Wi-Fi and laptop provisioning.
- Experience leading one or more office moves is a plus.
- Groupe Insearch is managing this search on behalf of the hiring company.
Significant equity
Generous base compensation
Health, dental and vision for you and dependents
Daily lunch, dinner and snacks
Office Manager key responsibilities
Office operations
- Run the San Francisco office day to day, including daily restocking of snacks, drinks, fresh food and supplies.
- Manage the daily lunch program, first aid and AED upkeep, cleanliness and general facilities.
Facilities and vendor management
- Serve as liaison with building management, janitorial and contractors across HVAC, repairs, access, parking and certificates of insurance.
- Compare options before purchasing and push stalled projects through to completion.
Physical workspace and IT
- Own furniture and hardware procurement, installation, seating plans and desk setups.
- Manage conference room AV (TVs, cameras, speakerphones, Meet and Zoom), office internet and shared devices.
Onboarding and offboarding
- Run the full lifecycle: new hire coordination, pre-boarding communications, first-day setup, laptops and orientation.
- Provision and remove access across building and company systems, including Swiftlane, Google Workspace, Slack and more.
Systems, compliance and people operations
- Ensure the team is paid on time by coordinating with payroll, HRIS and benefits vendors.
- Administer Slack and Google Workspace settings, email aliases and the employee directory.
- Manage SOC 2 evidence and physical-space controls in Vanta.
- Build the infrastructure behind it all: SOPs, an operations calendar, vendor directory, asset inventory and onboarding checklists.
- Spot gaps and fix them without being asked.