Full Time
San Francisco
Posted 1 day ago

We are hiring an experienced executive assistant for a leading private equity firm in San Francisco, CA. This is a full-time, in-office role at a firm with a beautiful office, an exceptional benefits package, and a large, collaborative EA team of 20 or more admins. The role covers executive calendar management, domestic and international travel, correspondence, and liaison with portfolio organizations, investors, and clients. If you bring 4 or more years of EA experience, advanced Microsoft Office skills, and a proactive, team-oriented mindset, we want to hear from you.

Why you’ll love working here

Large EA team of 20+ admins in SF, strong collaborative culture

Beautiful office environment with full kitchen including breakfast, lunch, and dinner

Strong work/life balance with flexible start times from 7:30am, 8am, or 8:30am

Continuing education and professional development support

Company outings including Giants games, happy hours, and holiday parties

Benefits

Comprehensive health coverage

Dependent coverage

401(k) match

Gym reimbursement $750/yr

Commuter benefits $475/mo

Charity donation matching

What we’re looking for in an executive assistant

4+ years EA experienceCollege degree required
Financial industry knowledgePrivate equity or investment firm background preferred
Advanced Microsoft Office SuiteWord, Excel, PowerPoint, and Outlook
Excellent writing and communication skillsEditing, proofreading, verbal and written
Research savvyExtensive experience using online resources
Highly organized and detail-orientedSuperior time management and critical thinking
Excellent diplomatic skillsSkilled at building and maintaining professional relationships

Executive assistant key responsibilities

Communication and information management

  • Review incoming mail and email, prioritize and summarize content, and process replies on own initiative or from executives’ notes and directives
  • Compose, draft, proof, edit, and finalize correspondence including email and other documents

Planning and calendar management

  • Manage and monitor executives’ calendars, anticipate scheduling conflicts, and communicate changes to all involved parties immediately
  • Handle planning logistics for domestic and international trips, providing detailed itineraries, agendas, directions, and backup materials
  • Prepare expense reports in a timely manner ensuring accuracy and submit in accordance with firm policy
  • Schedule and coordinate meetings and executive events, reserve meeting space, ensure appropriate equipment and materials are available, and coordinate hospitality services as needed

Liaison and teamwork

  • Liaise with portfolio organizations, investors, guests, and all personnel in a professional and courteous manner that reflects the firm’s culture and values
  • Act in a discreet and professional manner, maintaining the confidential nature of the firm’s business at all times
  • Act as a true team player, taking on additional tasks to support colleagues and offering to help before being asked

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Role

Job Category

Executive Assistant

Job ID

EB-1808004534

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