Full Time
Cole Valley
Posted 2 days ago

We are hiring an experienced personal assistant to support a VC investor in Cole Valley, San Francisco, CA. This is a high-trust, high-agency role for a true operator who runs things proactively and brings solutions before problems are asked. The best version of this person does not wait to be told what to do — they notice what is falling through the cracks, build a system for it, and brief the principals on what needs their attention versus what has already been handled. If you bring 4 or more years of PA experience, exceptional organizational skills, and a proactive, no-task-too-small mindset, we want to hear from you.

Why this role stands out

Wonderful, collaborative principals who value trust and long-term partnership

Comprehensive health benefits including medical and dental, plus paid holidays

No travel required with principals — free to work remotely when they are on the road

High-agency role with real ownership — build systems, not just follow instructions

Based in Cole Valley, one of San Francisco’s most desirable neighborhoods

Hybrid schedule, onsite 3 days per week with flexibility as needed

What we’re looking for in a personal assistant

4+ years PA experienceSupporting a UHNW individual or VC investor preferred
Lives within 20 minutes of Cole ValleySan Francisco proximity essential
Proactive operatorAnticipates needs and builds systems without being asked
Highly discreetUnimpeachable confidentiality at all times
Polished communicatorCloses the loop on everything, highly responsive
Tech savvyComfortable owning a master calendar and building new processes
Familiarity with financial documentsTax docs, investment trackers, K-1s a strong plus
Flexible and accommodatingResponsive outside office hours when needed

Personal assistant key responsibilities

Household and personal logistics

  • Manage vendors, cleaners, repairs, deliveries, returns, errands, laundry, and shipping
  • Order recurring household items and coordinate access including being home for deliveries and letting in vendors
  • Oversee car registration, regular car cleaning, and all vehicle-related logistics

Admin and documents

  • Organize personal documents, receipts, bills, renewals, appointments, and follow-up items
  • Prepare document packets for CPAs, lawyers, and advisors, and build a workflow to track filings, deadlines, and K-1s
  • Familiarity with tax documents, investment trackers, and accounting files is a strong plus

Travel and calendar

  • Handle all personal travel logistics including flights, hotels, cars, and detailed itineraries
  • Coordinate with teams across the principals’ firms to keep schedules in sync
  • Own event logistics for weddings, personal trips, and anything outside of work travel

Sourcing and research

  • Find and recommend vendors, gifts, household items, clothing, reservations, and services
  • Track birthdays and personal occasions, source and send gifts on behalf of the principals

Systems and operations

  • Build and maintain simple trackers, folders, and recurring checklists
  • Maintain a weekly open-items list covering completed tasks, pending items, recommendations, and decisions needed from the principals
  • Proactively identify what is slipping and fix it, with the goal of building systems that scale and free up headspace

Events and community

  • Help plan personal and community events end-to-end
  • Support broader engagement with the SF tech community as needed

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Role

Job Category

Personal Assistant

Job ID

EB-1614443547

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