Executive Assistant to Investment Team
PE & VC Firm
We are hiring an experienced executive assistant for a private equity and venture capital firm in the Meatpacking District, New York, NY. This is a full-time, in-office role at a firm that just celebrated its 10-year anniversary and is growing steadily, built on a culture of partnership, integrity, humility, and hard work. If you bring 2 to 5 years of executive assistant experience, exceptional organizational skills, and a proactive, team-oriented mindset, we want to hear from you.
Why you’ll love working here
Positive, team-oriented environment with bright, passionate colleagues
Firm celebrating its 10-year anniversary and growing steadily
Great exposure to projects and events in a dynamic investment environment
Prime Meatpacking District location in New York City
Benefits
Employer-paid health insurance
Monthly wellness benefit
What we’re looking for in an executive assistant
Executive assistant key responsibilities
Calendar and scheduling
- Manage the New York investment team’s calendars, schedule appointments, meetings, and calls
- Be present in the New York office during business hours five days per week to host and direct visitors
Travel and expense management
- Handle all business travel arrangements including flights, restaurants, hotels, and transportation
- Manage complex expense reports, receipt collection, and invoices
Administrative and CRM support
- Provide general administrative support including filing, answering phones, and updating the CRM and contact databases
- Handle confidential information with discretion and professionalism at all times
- Assist with other projects as needed, including event planning and organization
- Perform occasional personal tasks and errands for the team
Office and facilities management
- Ensure the office is clean, safe, and well-maintained at all times
- Liaise with property management on work orders, onsite vendors, and other suite and building related items