Office Manager
AI Startup
We are hiring an experienced office manager to serve as the operational hub of one of Silicon Valley’s fastest-growing AI startups in Palo Alto, CA. Founded less than a year ago and already valued at $1.6 billion, this is a rare ground-floor opportunity with significant equity upside. The role carries genuine ownership across day-to-day operations, event planning, and an exciting office buildout currently underway. If you are a proactive, warm, and highly organized office manager who thrives at the center of a high-energy, founder-led team, we want to hear from you.
Why this role stands out
Join a unicorn at the ground floor, $1.6B valuation under one year old
Significant equity upside, already 10x since founding
100% paid benefits for employee and all dependents
Steps from Caltrain and BART, transit costs fully covered
Involved in office buildout and design from day one
Family-first culture, no off-hours response expected
Benefits
Medical, Dental & Vision
401(k) 4% match
Dependent coverage
Transit covered
Daily lunch or $25/day
Equity upside
What we’re looking for in an office manager
Office manager key responsibilities
Office operations
- Own day-to-day office operations and ensure the workplace runs efficiently and professionally at all times
- Serve as the primary point of contact for vendors, facilities management, and building coordination
- Partner with the Head of Operations on the ongoing office buildout, designer engagement, and 3rd floor expansion
- Manage office supplies, equipment, catering accounts, and operational budgets
- Identify process improvements to keep operations smooth as the team scales
Events and hospitality
- Plan and execute internal company events end-to-end, including team lunches, offsites, milestone celebrations, and more
- Greet and host visitors, candidates, and clients with warmth and exceptional hospitality
- Own catering coordination via Forkable and manage external vendor relationships
Executive and team support
- Support the executive team with scheduling, correspondence, and ad-hoc administrative needs
- Handle all sensitive information with the highest level of discretion and confidentiality
- Maintain a culture of organization, professionalism, and warmth across the office environment