JOB ID: EB-2377617295

Office Manager Executive Assistant Boston MA is a high-impact opportunity within a leading venture capital firm, serving as the operational backbone of the Boston office while providing executive support to senior Operating Partners. This Office Manager Executive Assistant role is ideal for a highly organized, proactive professional who thrives in fast-paced environments and enjoys building systems, shaping culture, and ensuring seamless day-to-day operations across a high-performing team.

COMPANY
Confidential VC Firm

LOCATION
Boston, MA — Onsite

ATTRACTIVE FACTORS

• High-impact role serving as the operational backbone of the Boston office
• Direct exposure to senior stakeholders including Operating Partners, board members, and investors
• Opportunity to build and refine office systems, processes, and workflows
• Unique blend of office management, executive support, and team experience responsibilities
• Collaborative, high-performance environment with strong emphasis on culture and execution
• Exceptional benefits package including fully covered health insurance for employees and dependents

KEY RESPONSIBILITIES

• Establish and maintain systems, processes, and workflows to drive efficiency across the office
• Proactively anticipate operational needs and resolve issues before they arise
• Oversee office resources and shared spaces to ensure a polished, high-functioning environment
• Serve as the primary point of contact for guests and a central resource for internal teams
• Coordinate end-to-end logistics for meetings with executives, board members, investors, and partners
• Prepare and manage board materials, presentations, and investment memos with accuracy and discretion
• Ensure seamless execution of meeting logistics including AV, materials, and scheduling
• Serve as primary liaison for vendors, building management, and service providers
• Coordinate vendor visits and manage contracts, renewals, and invoices
• Lead onboarding for new hires and ensure a strong, welcoming experience
• Plan and execute team events, offsites, and internal programming
• Support community engagement and firm initiatives
• Provide high-level administrative support to Operating Partners
• Manage complex calendars, travel coordination, and expense processing
• Utilize Microsoft Office and operational tools with fluency and efficiency

TOP KEYS FOR CLIENT

• Highly organized, proactive, and anticipates needs instinctively
• Exceptional communication skills with polished, professional presence
• Proven ability to operate independently and drive tasks to completion
• Strong prioritization skills in fast-paced, high-stakes environments
• Detail-oriented with consistent execution and follow-through
• Comfortable supporting senior stakeholders and leadership teams
• Strong ownership mindset with ability to build and improve systems
• Culture carrier who enhances team experience and office environment

Office Manager Executive Assistant Boston MA roles within venture capital require a strong balance of operational excellence and executive support.

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