JOB ID: EB-2584973901

Executive Assistant Menlo Park CA is a high-impact opportunity supporting a group of investment professionals within a well-established venture capital firm. This Executive Assistant role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments, enjoys supporting multiple stakeholders, and brings precision, discretion, and strong relationship management to a collaborative team setting.

COMPANY
Confidential VC Firm

LOCATION
Menlo Park, CA

POSITION
Executive Assistant / Administrative Professional

ATTRACTIVE FACTORS

• Opportunity to join a highly regarded venture capital firm with strong stability
• Collaborative, team-oriented environment with a positive and respectful culture
• Support a group of accomplished, personable investment professionals
• Long-tenured administrative team with strong internal support
• Excellent work environment where employees feel valued and supported
• Robust benefits package including daily breakfast and lunch
• Onsite private gym facility
• Fertility and childcare benefits
• Comprehensive healthcare coverage for family at minimal cost
• FSA and additional wellness-related benefits

KEY RESPONSIBILITIES

• Provide administrative support to a team including Managing Director/CTO, SVP, Principals, and Associates
• Manage complex, high-volume calendars with strategic prioritization and time management
• Schedule and coordinate internal and external meetings, including video and conference calls
• Liaise with internal and external assistants to coordinate constantly shifting schedules
• Arrange domestic and international travel itineraries with accuracy and efficiency
• Process corporate, out-of-pocket, and mileage expense reports using Concur
• Prepare executives for meetings including printing materials and coordinating logistics
• Maintain accurate and up-to-date contact databases
• Organize and manage internal files while maintaining strict confidentiality
• Provide backup support to reception and administrative team members as needed
• Assist with ad hoc projects and administrative initiatives

TOP KEYS FOR CLIENT

• Bachelor’s degree strongly preferred
• 7+ years of relevant experience, including experience within finance or similar industry
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational and project management skills
• Exceptional attention to detail and accuracy
• Excellent interpersonal and communication skills
• Ability to manage multiple executives and shifting priorities effectively
• Proactive, reliable, and solutions-oriented mindset
• Strong initiative with ability to operate independently
• Team-oriented with a strong cultural fit and collaborative approach
• High level of discretion and professionalism with confidential information
• Strong judgment and decision-making ability
• Commitment to excellence and attention to the smallest details

Executive Assistant Menlo Park CA roles within venture capital are highly competitive and often attract candidates with strong finance experience and proven ability to manage complexity.

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