JOB ID: EB-1118004241

Executive Assistant Remote US is a high-impact opportunity supporting an interim CEO and CFO at a fast-growing AI technology company. This Executive Assistant role is ideal for a strategic, detail-oriented professional who thrives in fast-paced environments, excels at global coordination, and operates as a true partner to executive leadership. The position offers significant visibility, cross-functional exposure, and the chance to contribute to real-time decision-making within a high-growth, mission-driven organization.

COMPANY
AI Tech Company

LOCATION / HOURS
Remote (United States — East Coast preferred)
Primarily aligned to Eastern Time
Flexibility required for early mornings and evenings to support global operations

POSITION
Executive Assistant to interim CEO + CFO

ATTRACTIVE FACTORS

• Opportunity to work at a high-growth AI company at the forefront of innovation
• Direct exposure to executive leadership and strategic decision-making
• High-impact Executive Assistant role supporting interim CEO and CFO
• Strong partnership with Chief of Staff, offering strategic visibility
• Fast-paced, high-performance culture centered on ownership and execution
• Involvement in global operations and real-time AI innovation
• Mission-driven environment with emphasis on builders and excellence

KEY RESPONSIBILITIES

• Own complex calendar management across multiple executives and global time zones
• Coordinate meetings and ensure optimal prioritization of executive time
• Capture detailed meeting notes and synthesize into clear, actionable follow-ups
• Manage domestic and international travel logistics aligned with preferences and policies
• Partner closely with Chief of Staff on cross-functional initiatives and priorities
• Maintain project pipelines, trackers, and shared task lists across teams
• Anticipate executive needs, flag risks early, and propose process improvements
• Drive execution independently with minimal oversight in a fast-paced environment
• Support executive communications, presentations, and key deliverables
• Coordinate across internal and external stakeholders globally
• Maintain professionalism and polish in all interactions
• Handle sensitive information with the highest level of confidentiality and discretion
• Ensure organized, secure, and efficient executive operations systems

TOP KEYS FOR CLIENT

• 5+ years supporting C-level executives in fast-paced, high-growth environments
• Strong experience partnering with a Chief of Staff or similar strategic role
• Highly proactive, autonomous, and solutions-driven mindset
• Exceptional communication and stakeholder management skills
• Strong note-taking and synthesis ability (turning information into action)
• Highly organized with exceptional attention to detail
• Tech-savvy across tools such as Google Workspace, Slack, Asana, and Notion
• Comfortable operating across time zones with flexibility
• High discretion and sound judgment when handling confidential information

Executive Assistant Remote US roles are among the most competitive in today’s market, particularly within high-growth sectors like artificial intelligence.

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