Estate Manager
JOB ID : EB-2718199511
Estate Manager Malibu CA is a high-impact opportunity to oversee the operations of a prestigious oceanfront estate while delivering a 5-star residential experience. This Estate Manager role is ideal for a hands-on, detail-oriented professional with strong property operations expertise, vendor management experience, and a hospitality-driven mindset. The position offers ownership over estate operations, renovations, and guest experience within a dynamic and high-expectation environment.
COMPANY
Confidential
LOCATION / HOURS
Malibu, CA (oceanfront estate on ~3 acres)
Primarily onsite with flexibility for nights and weekends as needed
POSITION
Estate Manager — Malibu
ATTRACTIVE FACTORS
• Opportunity to manage a high-profile oceanfront estate in Malibu
• Exposure to a diversified platform including motorsports, technology, investing, and philanthropy
• High-impact role with full ownership of estate operations and experience
• Involvement in renovations, capital projects, and estate development
• Hospitality-driven environment focused on excellence and detail
• Collaboration with top-tier vendors, designers, and construction partners
KEY RESPONSIBILITIES
• Ensure 5-star readiness across all areas of the estate including residence, grounds, and beach access
• Oversee day-to-day property operations, ensuring seamless execution and maintenance
• Perform light repairs and coordinate specialized vendors for technical work
• Track preventive maintenance schedules and maintain detailed service logs
• Provide weekly property status reports and maintain clear communication with leadership
• Utilize systems such as Asana and Outlook to track workflows, updates, and documentation
• Source, vet, and manage vendors while ensuring quality, timelines, and accountability
• Review, approve, and track vendor invoices and project expenses
• Oversee ongoing renovations and capital improvement projects from planning through execution
• Track budgets, timelines, deliverables, and project milestones
• Prepare properties for walkthroughs, inspections, and leadership reviews
• Deliver high-touch, concierge-level service for guests, events, and stays
• Coordinate logistics for events, ensuring a seamless and personalized experience
• Maintain security systems, access control, and safety protocols across the estate
• Prepare for emergency scenarios including wildfire, weather, and security risks
• Operate within established budgets while maintaining high service standards
• Maintain dashboards, reporting systems, and operational documentation
TOP KEYS FOR CLIENT
• Hands-on mindset with willingness to take ownership and execute at all levels
• Strong background in estate management, property operations, or skilled trades
• Exceptional organization with strong systems management (Asana, tracking, reporting)
• High-touch hospitality mindset with attention to detail and service excellence
• Proven vendor management skills with strong accountability and follow-through
• Clear, direct communication style with professionalism and discretion
• Ability to operate autonomously and proactively in a fast-paced environment
• Flexibility to support evenings and weekends as needed
Estate Manager Malibu CA roles like this are highly competitive and attract professionals with backgrounds in luxury estate management, hospitality, or property operations.