JOB ID: EB-1251886874
Send your resume to [email protected] with the job ID
POSITION:
Executive Assistant
HOURS:
5 days a week in office
ATTRACTIVE FACTORS:
- Be a part of an exciting, team-oriented environment
- Work alongside very bright, enthusiastic people who are passionate about what they do
- 75% covered medical, vision, and dental plans, as well as long-term disability, life insurance, a healthcare savings account, 401(k), parental leave, paid holidays, and paid time off.
KEY RESPONSIBILITIES:
Calendar & Communication Management
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- Skillfully manage the team’s calendars by strategically organizing time, prioritizing key tasks and commitments, proactively resolving scheduling conflicts, and overcoming logistical challenges.
- Collaborate with the team to ensure they’re well-prepared for meetings and events by tracking deadlines, sending reminders, and adapting schedules to accommodate shifting priorities and last-minute changes.
- Prepare essential materials, attend sessions, create agendas, take notes, and follow up on action items as needed.
- Draft correspondence on behalf of the team, aligning with the individual’s communication style and business objectives.
- Coordinate a variety of internal and external meetings, including team meetings, firm-wide meetings, office-specific gatherings, offsites, one-on-one meetings, and meetings with key contacts.
- Support external visitors and guests by assisting with meeting setup, catering, and logistics, ensuring a friendly and seamless experience.
Information Management
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- Maintain and organize files and databases to ensure quick and easy access to essential information.
- Leverage your strong sense of curiosity to research and gather relevant information, enabling you and the team to make well-informed decisions.
Expense Management
- Track and manage the team’s expenses with precision, ensuring meticulous record-keeping and understanding of company policies.
Special Projects
- Take ownership of various small projects as they arise, such as gifting initiatives, creating presentation slides for all-hands meetings and events, managing project-specific budgets, and championing company culture by leading events that foster a positive and inclusive workplace atmosphere.
- Oversee and manage the employee onboarding and offboarding processes to ensure a smooth transition for all team members.
- Collaborate with the Head of Platform & Operations and the Partnership to enhance the organization’s structure, efficiency, and overall effectiveness.
TOP KEYS FOR CLIENT:
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- 5 – 8 years of administrative and/or operations experience. Previous experience in finance, venture capital, private equity, startup, executive recruiting, or a law firm is a plus.
- Demonstrated experience providing C-suite level support, including effective management of executive schedules and prioritization of tasks.
- Highly organized, with a keen ability to manage complex requests from multiple stakeholders efficiently, with clarity and attention to detail.
- Exceptional verbal and written communication skills, maintaining a polished, warm, and professional tone.
- Approach each task with a “no task is too big or too small” mindset, showing a willingness to take on any challenge, whether it’s a complex, high-priority project or a simple, day-to-day responsibility.
- A genuine curiosity and enthusiasm for the venture capital and start-up ecosystem.
- Tech-savvy and proactive about staying current with new tools and technologies to enhance productivity.
- Willingness to travel up to 3 times per year for events.